Office Manager
7 days ago
A superb new opportunity to join a leading ethical consultancy in the heart of Warwick looking for an individual to help the senior team to run the business and support the smooth operation of the organisation as they continue to grow the organisation.
This position is to be worked on a flexible hybrid basis and part-time hours can be considered.
The role of office manager is vitally important to the business, so we are looking for an experienced and highly motivated/organised individual with the ability to communicate at all levels, to work closely with the wider team and deal effectively and efficientlywith clients, staff and suppliers.
This is a very rewarding role, where you will have the opportunity to work with a highly engaged team and contribute to the development of the business at an exciting time, as it looks to diversify and grow.
**Overview**
- The office manager is an essential lynchpin in how the business operates. They keep everything running smoothly to enable the account handling team to focus on delivering for our clients.
- They look after all aspects of the building and office maintenance and supplier management.From making sure the office is clean and presentable at all times, taking care of all consumables including stationery, print requirements and refreshments andmanaging relationships with all suppliers for the utilities, cleaning, repairs, IT systems, subscriptions, databases, insurance, hospitality and travel, including negotiating costs and contracts.
- They will ensure compliance with health and safety, GDPR, NLA, CLA and any other legal and HR requirements, ensuring that HR policies and the staff handbook are kept up to date, staff inductions and CPDs are well managed and personnel files are kept upto date in line with employment and health and safety best practice. This will include managing staff holiday, coordinating agency wide meetings and diaries and managing/undertaking fire and first aid training.
- They will lead on financial management, bookkeeping and banking with assistance of accountants, with responsibility for managing all overheads, management of the financial lifecycle which includes financial management reports, report analysis and data management,including bookkeeping into Xero.
**Personal attributes**
- Can do approach and problem solver
- Willing to roll their sleeves up and work as part of team in sometimes high pressure environment
- Loves being organised and attention to detail but willing to be agile and flexible in their approach when the situation requires
**Education / experience / person type**
Degree educated / work experience and proven ability will be taken into account.
Previous experiences in senior administration, facilities coordination, office management, strong all-round PA.
**Skills and competencies - nice to have**
- Experience of managing budgets and forecasting
- Experience as HR generalist
- Experience of conducting health and safety in the workplace
- Resource management and business planning experience
- Strategic thinker with commercial vision
- Outstanding communication and negotiation skills
- Works with a professionalism and integrity always
- Influential leader with a passion for enabling and empowering people to deliver their best outcomes
INDG
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