Band 3 Invoice Administrator

4 weeks ago

Portadown, United Kingdom Platinum Recruitment NI Ltd Full time

Job Title : Band 3 Invoice Administrator - Portadown
Location : Portadown
Duration : 6 Months initially
Rate : 11.11 p/h
Hours : 37.5 hpw

JOB SUMMARY

The postholder will be required to support the provision of an efficient and effective administrative service within the Bank office which supports the Team in meeting service needs. The post holder will support the Bank Co-ordinator in ensuring that the day to day activities of the Bank office are carried out including preparation of reports, monitoring and scheduling of training, maintenance of records, supporting the required actions to facilitate the weekly pay report being issued to the company payroll Shared Service Centre and processing of invoices from recruitment agencies.

The postholder will support the Bank Co-ordinator in the processing of new staff who join the Bank system to ensure they hold the required mandatory / role specific training, are added to the bank system/training logs in a timely way and have the necessary information, ID and uniforms issued on appointment.

The postholder will be proficient in the use of the Bank Staff system and will participate in call handling as required to ensure that shifts are filled in a timely manner and wards advised accordingly.

KEY DUTIES & RESPONSIBILITIES

Operational Delivery

1. Provide a robust administrative support to the Bank Office to ensure a responsive service to managers across the Trust in meeting short term cover through the use of the Trust’s computerised bank system, matching service needs to the availability of staff on the bank system in the correct staff group and banding.

2. Run reports from the Bank Staff system on a variety of key areas to support key governance arrangements, by ensuring that appropriate maintenance is undertaken. This will include:
 review of NMC registration and revalidation information to ensure this is maintained by registered staff in a timely manner;
 scheduling, recording and producing reports on core mandatory and role specific training for bank staff under the direction of the Bank Co-ordinator.
 supporting the regular cleansing of inactive staff from the system under the direction of the Bank Co-ordinator.
 maintaining accurate records on the Bank Staff system, using reports provided by HR colleagues on new starts, leavers and internal transfers

3. Assist the Bank Co-ordinator in processing the weekly payroll to ensure that this is processed within the required timeframes.

4. Process all invoices received from nursing agencies on the Finance Process Manager (FPM) system, checking that timesheets have been appropriately authorized and that correct hourly rates have been charged before forwarding to the relevant senior staff for approval.

5. Maintain a central record of all agency invoices processed.

6. Deal with a range of queries which may arise from time to time on various aspects of the bank office work, escalating complex queries to senior staff. This may include queries from a range of sources such as managers, bank staff, payroll, external agencies or members of the public.

7. Prioritise workload ensuring that all activities are progressed in a timely manner in accordance with agreed performance standards.

6 Continually strive to improve quality, standards and procedures within area of responsibility contributing to the ongoing desire to improve delivery of services.

7. Be proficient in the use of Bank Staff System and participate in filling shifts / handling calls as required. This will include participation on the rota for cover in the office.

Essential Criteria:
1. 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification and 1 years’ experience in a clerical / administrative role
OR
2 years’ experience in a clerical / administrative role

2. Experience in the use of Microsoft Office products including Word and Excel or equivalent

5. Ability to work as part of a team.

6. Ability to use own initiative.

7. Good organisational skills with an ability to prioritise own workload.

8. Effective communication skills to meet the needs of the post in full.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Salary**: £11.11 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Clerical /Administrative: 1 year (required)
- Microsoft Office: 1 year (required)

Work Location: One location

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