Property Administrator

1 month ago

Warwickshire, United Kingdom JLL Full time

JLL supports the Whole You, personally and professionally.

**Role Objective**:
To assist the Stoneleigh Park Estates Team and Surveyor to deliver the Management function at Stoneleigh Park, ensuring the smooth running of the Stoneleigh Park Estate, meeting all budgetary targets and maximising income streams. To assist the Site Surveyor with rent raising, accounts queries, and recharge approval as required. Carry out all Credit control for the property.

**Key Responsibilities and Deliverables**:
Facilities/Estates
Provide full administrative support to Facilities Director in the efficient running of Stoneleigh Park

To liaise with Tenants representatives on both a formal and informal basis. To refer matters upwards only if they cannot be resolved at local level.

To assist the Facilities Director in the management of buildings, plant and equipment at Stoneleigh Park, including monitoring vacant/void property

Assist in managing insurance claims & repairs on behalf of the Landlord

Assist in the maintenance, testing and implementation of disaster planning procedures to cover all emergencies

Establish and maintain proper site records and Tenants contacts in accordance with best practice rules

Understand the running of the Rural Innovation Centre and provide occasional cover when required

Accounts and Credit Control Duties
Undertake the first approval of rent and interest raising reports, prior to the Surveyor granting formal approval

Assist with preparing funding reports and trackers

Liaise with treasury team over allocation of funds and to ensure unallocated cash is kept to a minimum

Authorising of supplier invoices and chasing missing demands

Prepare recharges for utilities and ensure correct implementation by the accounts team

Reviewing and reconciling tenants accounts on a frequent basis

General Responsibilities
Work collaboratively with staff across JLLR, AEW and other partner and like minded organisations

Work within the best practice guidelines to ensure a common and consistent approach is used across the company

Maintain and improve competencies through continuous professional development. Participate fully in the JLLR programme for staff appraisal, review and development, including training

Work to administration, communication, environmental, health and safety protocols and policies to ensure that organisational systems and procedures are implemented

Abide by organisational policies, codes of conduct and practice as described in the Staff Handbook and on the JLLR Intranet

Competencies
Knowledge / experience of basic accounting

Ability to work under pressure, to meet deadlines and with attention to detail

Good interpersonal skills, team player with the ability to work across the organisation

Well developed written and oral communication skills

Effective IT skills including the use of Microsoft Office, Word, Excel, and Outlook

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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