Executive Assistant to The Principal

6 months ago

London, United Kingdom Bridge Recruitment Full time

**Role**:Executive Assistant to the Principal (Education sector)

**Salary**: £36,810-£44,062 (DoE)

**Job Status**:Permanent/Full-Time

**Location**: Southwark, London

**Vacancy Reference**: VR/05071

**Role Description**:
Bridge Recruitment are excited to share that we are currently networking for an Executive Assistant to join the Team of one of our clients, a multi-academy trust consisting of four secondary schools and five primary schools. As their talent sourcer, we are delighted to promote the opportunity of Executive Assistant to support the Team in Southwark. As Executive Assistant, you will provide direct support to the Principal, and wider Senior Leadership Team, working flexibly to meet their needs. The ideal Executive Assistant will have experience in working in a busy office environment, and will be able to work independently or effectively as part of a Team.

**Responsibilities**:

- To be the immediate, effective and efficient link for the Executive Principal to the Company, to the Trust, to external agencies, other local secondary schools and to parents and carers
- To be responsible for diary management, arranging meetings, setting appointments and dealing with associated enquiries
- To be able to produce letters/reports/minutes and other notes and correspondence as required
- To be able to edit and finalise letters to an excellent and high standard including correcting spelling, punctuation, grammar and Trust-specific terminology
- To assist with the organisation and promotion of events held at the school
- To answer and direct telephone calls on behalf of the Principal
- To manage and maintain the school calendars
- To prepare meeting rooms, replenish refreshments, and escort visitors ensuring school safeguarding procedures are implemented at all times
- To manage information flow in a timely and accurate manner
- To make travel and accommodation arrangements when necessary
- To work with the Clerking department to prepare pupil exclusion/suspension packs in accordance with Trust procedures and timelines
- To file, monitor and prepare accurate responses to received correspondence such as complaints, in accordance with Trust procedures and timelines
- To assist with maintaining the school website, social media presence and promotional material
- To develop and maintain a strong working relationship with staff across the school functions
- Act as the Academy’s Data Protection Officer and ensure GDPR is implemented
- Keep up to date with developments in your area of responsibility
- Take responsibility for your own professional development in discussion with your line manager
- Work collaboratively with the other academies and colleagues within the Trust
- To possess excellent ICT skills and use these as a core tool in delivering and developing your role
- To work within the Academy framework with regard to Health and Safety
- To promote equal opportunities in the Academy and support the Trust EDI (Equality, Diversity and Inclusion) strategy
- To actively promote the aims and ethos of the Trust
- To support the Academy’s commitment to the continued professional learning of all staff
- To be aware of and assume the appropriate level of responsibility for safeguarding and promoting the welfare of children and to report any concerns in accordance with the Academy’s safeguarding policies and undertake an enhanced DBS

**Requirements**:

- NVQ Level 3 (or equivalent) in a relevant discipline
- Excellent inter-personal and communication skills and the ability to establish positive relationships with colleagues, students and parents
- Excellent ICT skills
- Experience in a customer-oriented environment; of working in a busy office environment
- Experience of dealing with a wide range of people
- Good understanding of confidentiality and ability to use tact and discretion
- Ability to work flexibly as part of a team, as well as on your own initiative with the ability to prioritise workload
- Excellent organisational and prioritising skills
- Commitment to their own professional learning

**Job Types**: Full-time, Permanent

**Salary**: £36,810.00-£44,062.00 per year

Work Location: In person

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