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Merchandising Admin Assistant

7 months ago

Didcot, United Kingdom OKA Full time

Founded over 20 years ago by three entrepreneurialwomen with a passion for beautiful, practical and comfortable homes, OKA ismore than a furniture and homeware retailer: it is a love affair with livingwell.

We inspire people to confidently create a homethat reflects their personality, a space where nothing should be too preciousor perfect to be enjoyed with family and friends. British-born, today wehave 13 stores across the UK and are excited tohave recently opened our third store in the US an established InteriorDesign and Trade business, a mail-order service and a thriving website.

We are currently looking to recruit a Merchandising Admin Assistantto support our Merchandising Team, based at our office in Didcot, Oxfordshire.

We operate a hybrid working model: three or more days from theoffice, the remainder of the week from home.

ABOUT US

We know the best work is done by people who enjoy their jobs, sowe create a fun and nurturing environment where everyone feels valued and isable to thrive. We are looking for an agile and proactive Merchandising AdminAssistant with a positive attitude and entrepreneurial spirit who can help usnurture this company culture.

Reporting directly to the Merchandising Manager, the MerchandisingAdmin Assistant is responsible for ensuring optimum stock levels in all storesat all times to maximise sales and profit. You will be required to support ourchannels with any stock related queries and work closely with the Operation Teamto plan stock deliveries and allocations in a timely manner.

KEY RESPONSIBILITIES

Strategy & Pre Season:

- In line with theMerchandising team, provides pre-season planning and analysis to help supportthe financial budgeting and forecasting process by channel
- Provides regular andrelevant feedback regarding product/inventory issues and opportunities withinthe range
- Supports both the retailand warehouse operations in planning the stock flow in and out of stores,especially for key events
- Works closely with theRetail team, Visual Merchandising team and Marketing team to build the optionplan for each store without impacting the online offer
- Supports themerchandising team to ensure all parameters and attributes are set for newseason products
- Communicates issues andactions to resolve clearly and accurately to the wider team
- Manages consumablesinventory management for the UK market

Allocation and Replenishment:

- Delivers the agreedallocation framework at product level for each store, as well as ongoingreplenishment to optimise sales
- Manages all admin forstore allocations/safety stock levels/web displays on Netsuite
- Operates as main liaisonpoint between store and warehouse team to ensure smooth transfer of stockbetween locations - especially the management of seconds
- Alongside VM, supportsstore layout changes and action stock movements as required
- Action replenishment andtransfers to adjust stocks in line with trading requirements, ensuring we arefollowing store delivery timetables
- Supports theMerchandising team to protect stock availability and ensure that product isavailable in the right channel at the right time

Trading:

- Supports team inproducing weekly/monthly/quarterly trading reports for the UK market as andwhen required
- Manages and actions allretail price data within Netsuite - both full price and sale/promotionalactivity as required
- Provides guide on itempricing where necessary to assist with clearing through second quality stockfrom store

ABOUT YOU
- Experience working in aretail environment, either in store, warehouse or head office based
- Allocation experience preferred
- Strong communicationskills and ability to communicate in a variety of formats
- Highly numerate, ideallywith good Excel skills
- Proactive and positiveattitude
- Previous experience ofworking with Netsuite is advantageous
- A creative, problem-solvingspirit
- Passion for the OKAbrand

OUR BENEFITS PACKAGE
- 33 days holiday(including bank holiday entitlement), plus Length of Service increases
- Day off for yourbirthday
- BUPA Health CashPlan
- Generous staffdiscount: 45% rising to 65% following 1 year of service
- EnhancedMaternity Pay
- EmployeeAssistance Programme
- Eligibility for adiscretionary company Bonus Scheme
- Discounts on60+ UK retailers via My OKA benefits platform
- Plus a suite ofadditional employee benefits including Company pension scheme, life assurance cover,free eye tests, cycle to work scheme, interest free travel loans, socialevents, online wellbeing centre and more.