Undergraduate Education Administrator

2 weeks ago


Blackburn, United Kingdom East Lancashire Hospitals NHS Trust Full time

East Lancs Hospitals NHS Trust (ELHT) is the education provider for several UK universities. We are responsible for clinical placement/education for Undergraduate Medical Students, Physician Associate Students and Dental Students. Our current partners are University of Central Lancashire (UCLan) and Lancaster Medical School. Over the summer we welcome Students from across the globe for elective placements.

This post has been created to provide administration services for learners at ELHT from all education partners. The office and teaching rooms are based in the Learning Centre at Royal Blackburn Teaching Hospital and Burnley General Hospital. Travel to our other sites will be required as part of the role. Typical hours for this position are 08:00-16:00 Monday to Friday, flexible working pattern can be discussed.

The role includes but is not limited to undertaking a wide variety of tasks providing admin services within the Division ensuring the smooth running of the Department of Undergraduate Education (DUE). Key point of contact for DUE projecting a positive and friendly image using a variety of communication methods. Pastoral support to learners and following escalation procedures. Attendance monitoring. Facilitation of assessments. Problem solving at short notice seeking advice of colleagues and using own initiative. Maintain systems and processes to ensure the provision of efficient and effective Undergraduate Education services on behalf of ELHT.

Provide appropriate facilities and resources to support the delivery of high-quality placement, education and training for all learners.

Promote an environment conducive to learning and to support the educational outcomes of learners employing critical thinking to problem solve whilst maintaining confidentiality.

Work closely with colleagues to ensure own administration tasks are completed. Providing administrative and secretarial support to the wider team. Duties include but are not limited to diary maintenance, arranging appointments and organising hospitalities.

Daily use of the full suite of Microsoft Office packages and Trust systems.

Providing learners with access to Trust systems, ID badges, car parking, accommodation, uniforms and inductions.

Providing coordination for assessments, feedback and teaching. Maintaining current and accurate records, for example, learner absences. To undertake other duties appropriate and as required.

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 8,000 staff, many of whom have won awards for their work.

Communication

Work with internal and external stakeholders of all levels and professional backgrounds to co-ordinate and deliver programmes of undergraduate education.

Arrange appointments, meetings and hospitalities as required. Minute taking where appropriate.

Liaise with internal Undergraduate Education Team and placement providers regarding elective and work experience placement learners.

Liaise with educators and partners in the planning and co-ordination of teaching programmes, assessments and feedback for all the learners.

Liaise and negotiate with internal and external teams to ensure successful delivery of inductions and all elements associated with induction. This includes but is not limited to provision of accommodation, procurement of car parking permits, uniforms ID badges, Occupational Health requirements, risk assessments, library and IT facilities.

Communicate sensitive information, uphold confidentiality and the principals of GDPR with relevant stakeholders.
Organisational Responsibilities

Maintain accurate records of undergraduate activities.

Reporting changes, incidents, near misses and complaints in line with Trust policy to relevant stakeholders.

Work with the wider team to maintain accurate learner number and location records.

Maintain accurate learner attendance records and communicating patterns, trends and low attendance with the wider team.

Create information packs containing information relevant to learners’ experience at the Trust.

Record receipt of documentation relevant to new starters on internal systems and following up any missing information.

Conduct initial Occupational Health screening for new learners as appropriate, escalating any queries immediately to the Occupational Health Department.

Maintain secure systems and individual accesses to these systems upholding the intellectual integrity of the information held in these locations.

Arrange accommodation and transport for learners as required including assisting in the procurement of car parking permits.

Facilitate the planning and co-ordination of teaching programmes. This includes booking and negotiating for rooms, staffing and equipment for teaching sessions, suitable to the size and type of th



  • Blackburn, United Kingdom East Lancashire Hospitals NHS Trust Full time

    **JOB TITLE**: Combined Clinical & Education Fellow - Education / Maternity & Obs & Gynae) **NUMBER OF POSTS**: 2 posts **RESPONSIBLE TO**: Director of Undergraduate Medical Education, Clinical Modules Leads in Obs & Gynae / Clinical Director in Obs & Gynae **LOCATION**: East Lancashire Hospitals NHS Trust [ELHT] **HOURS UNDERTAKEN**: Full time 40 hour...


  • Blackburn, United Kingdom Lancashire & South Cumbria NHS Foundation Trust Full time

    An exciting opportunity has arisen for us to recruit a Lay Educator to be part of our service delivering the DESMOND diabetes education programme to people with Type 2 Diabetes. If you have an interest in Diabetes and promoting self-care and you love working with groups and meeting people why not come and join our friendly team of Educators, Lay Educators,...


  • Blackburn, United Kingdom Veritas Education Recruitment Full time

    School Business Manager Location: Blackburn, United Kingdom Salary: £39,179 to £44,507 About The School: Join an esteemed primary school in Blackburn, renowned for excellence in education and a commitment to providing a nurturing and inspiring environment for all their students. They pride themselves on their dedication to academic achievement, holistic...

  • School Business Manager

    Found in: Whatjobs ES C2 - 5 days ago


    Blackburn, United Kingdom Veritas Education Recruitment Full time

    School Business ManagerLocation: Blackburn, United KingdomSalary: £39,179 to £44,507About The School: Join an esteemed primary school in Blackburn, renowned for excellence in education and a commitment to providing a nurturing and inspiring environment for all their students. They pride themselves on their dedication to academic achievement, holistic...


  • Blackburn, United Kingdom East Lancashire Hospitals NHS Trust Full time

    This role will form part of the busy Medical Education Team who are responsible for the facilitating, co-ordinating and maintaining the databases & processes involved with our doctors in training, Consultants & Senior Clinicians working within ELHT. The post offers interesting and varied work requiring considerable experience of organisation and...

  • Purchasing Administrator

    54 minutes ago


    Blackburn, United Kingdom Iconservatories Ltd TA Icotherm Full time

    **Join Icotherm Roof Systems - Junior Buyer** We have an exciting opportunity for a Junior Buyer to join our dynamic and forward-thinking design and manufacture business. Icotherm Roof Systems (Trading name of Iconservatories Ltd) is the market leader in the supply of high-quality timber framed lightweight roof solutions to the conservatory and extension...

  • Administrator

    7 days ago


    Blackburn, United Kingdom Rotherwood Recruitment Full time

    Description Our client is medical centre specialising in drug & alcohol addiction. They are looking for an Administrator/Receptionist to assist with a variety of duties and ultimately supporting clients through their recovery journey. Main duties: - Dealing with all person-centered administrative needs, for example, booking appointments, preparing waiting...

  • School Business Manager

    Found in: beBee jobs GB - 1 day ago


    Blackburn, Blackburn with Darwen, United Kingdom Veritas Education Recruitment Ltd Full time

    School Business Manager Location: Blackburn, United Kingdom Salary: GBP39,179 to GBP44,507 About The School: Join an esteemed primary school in Blackburn, renowned for excellence in education and a commitment to providing a nurturing and inspiring environment for all their students. They pride themselves on their dedication to academic achievement, holistic...

  • School Business Manager

    Found in: beBee S GB - 1 day ago


    Blackburn, United Kingdom Veritas Education Recruitment Ltd Full time

    School Business Manager Location: Blackburn, United Kingdom Salary: GBP39,179 to GBP44,507 About The School: Join an esteemed primary school in Blackburn, renowned for excellence in education and a commitment to providing a nurturing and inspiring environment for all their students. They pride themselves on their dedication to academic achievement, holistic...

  • Administrator

    7 days ago


    Blackburn, United Kingdom Rotherwood Full time

    Our client is medical centre specialising in drug & alcohol addiction. They are looking for an Administrator/Receptionist to assist with a variety of duties and ultimately supporting clients through their recovery journey. Main duties:- * Dealing with all person-centered administrative needs, for example, booking appointments, preparing waiting lists. ...


  • Blackburn, United Kingdom Saint Wilfrid's C of E Academy Full time

    We are seeking to appoint an enthusiastic and efficient Administrative Assistant to work within an experienced and committed team. Main Purpose: To work within a team to provide a full administrative service for the Academy. Job Title: Administrative Assistant Reporting to: Office Manager **Salary**: NJC 2- 4 (£18,198 - 18,933 Pro Rata), Actual Salary...

  • Administrator

    1 day ago


    Blackburn, United Kingdom Zeus Personnel Ltd Full time

    **Administrator** **6 Month Cover - with the view to go permanent** - Our client is a family run business with a long history within the electrical contracting industry with over three generations of experience dating back to 1958. They carry out new build and refurbishment projects throughout the UK within key industry sectors that include healthcare,...

  • Eco Administrator

    7 days ago


    Blackburn, United Kingdom Green Improve Full time

    Green Improve are a rapidly growing company specialising in energy efficient home improvements via the ECO Scheme. With continued expansion planned we are recruiting an experienced Eco Administrator to join our team. **The Role** To be successful in this role previous experience in the Eco Industry would be desirable. This is a full time position working...


  • Blackburn, United Kingdom Peek A Boo Full time

    **Early Years Educator Level 3** **Brief overview of the apprenticeship (350 characters including spaces)** Peek A Boo Nursery provides the highest standard of nursery care and education within a unique home environment. We are looking for an enthusiastic and reliable Level 3 Early Years Educator Apprentice to join our team who can provide a hands-on, fun,...


  • Blackburn, United Kingdom Little Achievers Forest School Nursery Full time

    **Early Years Educator Level 3** **Brief overview of the apprenticeship (350 characters including spaces)** Little Achievers Forest School Nursery provides the highest standard of nursery care and education within a unique home environment. We are looking for an enthusiastic and reliable Level 3 Early Years Educator Apprentice to join our team who can...

  • Sales Administrator

    2 days ago


    Blackburn, United Kingdom Cummins Mellor Full time

    Does this sound like you? - Educated to GCSE standard as a minimum - Previous experience of Sales Administration or Office Administration - Excellent Customer Service skills - Excellent verbal and written communication skills - Good attention to detail - Confident in speaking to customers on the telephone - Organisation skills - Ability to work on own...


  • Blackburn, United Kingdom LMP Group Full time

    **Business Administration apprenticeship - Baker and Coleman Solicitors** **About Baker and Coleman Solicitors** Here at Baker & Coleman Solicitors we have a simple commitment to you and to ourselves - delivering more value than the price paid by you. Everything we do is driven by this commitment. Our team deliver this commitment by adhering to our values...

  • Payroll Administrator

    Found in: Talent UK C2 - 1 week ago


    Blackburn, United Kingdom Presspart Manufacturing Ltd. Full time

    Your duties Process bi-weekly, monthly and pension scheme payrolls to statutory regulations and company policy for over 200 employees. Process payments to Government for tax & NI, court orders and subscriptions etc. Process monthly pension scheme contributions and process payment to Pension Scheme. Update weekly time & attendance reports, to...


  • Blackburn, United Kingdom Education Partnership Trust Full time

    **JOB PURPOSE**: - To provide receptionist duties under the direction of the Central Team. - To provide administrative support under the direction of the Central Team. - To contribute to the effective and efficient running of the office. **KEY RESPONSIBILITIES AND ACCOUNTABILITIES** - To undertake routine administrative duties in relation to the...


  • Blackburn with Darwen, United Kingdom Blackburn with Darwen Council Full time

    Job description Darwen Aldridge Community Academy Sudell Rd, Darwen BB3 3HD **Job Title**: Administration and Reception Apprentice **Grade/Salary**: National Apprentice Wage - £4.81 per hour **Contract Type**: Part time, term time. Fixed term **Contract Terms**: 37 hours per week, Term Time plus INSET days (39 weeks) **Closing Date**: Thursday 11th...