Office Co-ordinator

2 weeks ago

Chippenham, United Kingdom Engage Technical Solutions Full time

**Purpose of Role**

The role is responsible for effective and efficient delivery of administrative operations, assisting the Operations team with various duties and supporting recruitment activities as directed by the Operations Manager.

**Responsibilities**
- General office administration: including ordering and controlling stationery and office consumables, booking accommodation, meeting rooms etc.
- Support the Operations Team with weekly time sheets.
- Dealing with enquiries regarding time sheets.
- Administrative support to the Finance Team
- Ensuring Health and Safety of the office including risk assessments.
- Setting up laptops for new starters and ensuring they are fully equipped on their first day.
- Support the HQ Team with general office duties.
- Take a note of actions at weekly start up meeting, recording these on the relevant system.
- Provide admin support and minute taking for various management meetings.
- Maintain a good working relationship with all ‘corporate’ suppliers, working on behalf of Engage to ensure we are on the best tariff and getting optimum support.
- Providing a POC to Engage employees and acting as the ‘envoy’ to troubleshoot any issues, including supporting relationship with 3rd party IT Service.
- Scheduling and support Monthly Town Hall Briefing including creating new slides decks and updating housekeeping points.
- First point of call for any office emergencies.
- Organising company events.

Relevant Qualifications
- Maths and English GCSE grade 5 or above
- MS Suite (Word, Excel, PowerPoint) experience

Person Specification
- The role is office based, must be able to travel to the Head Office Location - some home-working may be applicable on a adhoc basis.
- Ability to work closely with a team in a matrix management organisation.
- A customer service mindset; understand what good customer service feels like.
- Communicate effectively at all levels.
- Confident and outgoing and builds relationships with ease.
- Ability to act appropriately as a supplier-facing company representative.
- Experience of working with people in a customer service capacity.
- Excellent organisational skills.
- Proven track record of working to time constraints, and delivering results.
- A great eye for detail.
- Willingness to learn new skills and develop your business acumen.
- Enthusiastic and motivated.
- Adaptability. As a growing company there may be occasions where you are asked to support another area of the business. We all work together to ensure the continued success of the company and to ensure we provide the best service to our clients.
- **Please note**:_ _Due to the nature of the work to already hold Security Clearance or have the ability to get Security Clearance is essential._

**Salary**: From £25,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Chippenham, SN15 3RS: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Application deadline: 26/07/2023
Reference ID: 26062023_Office_Co-ordinator_Engage_CE

  • Road Sweeper Co-ordinator

    4 weeks ago

    Chippenham, United Kingdom MJ Church Ltd Full time

    MJ Church Ltd are looking to recruit a Road Sweeper co-ordinator to join the Plant & Transport department on a full time permanent basis based out of our Head Office. This person will be working with our Contracts team and external companies so they will need to be able to adapt to different audiences and be comfortable liaising with various onsite...

  • Locality Support Officer

    7 days ago

    Chippenham, United Kingdom GreenSquareAccord Full time

    **Locality Support Officer** **Chippenham** **Salary - £ 20,100-£22,800 per annum - depending on skills and experience.** **Contract type - Permanent.** **Working hours - Full Time** **Closing Date - 19 February 2024** **Interview Date - TBC** **About the role** We are currently recruiting for a Locality Support Officer on a Full-time basis based...

  • Personnel Support Services Administrator

    5 days ago

    Chippenham, United Kingdom Mitie Full time

    **Job Purpose** Based in Lyneham Wiltshire we are looking for an individual to meet the contracted personnel administration requirements for Military Personnel. The roles will have a common output, dealing with a broad range of personnel support needs on a daily basis. Training on MOD IT systems will be provided; however, experience/familiarity in similar...

  • Personal Support Services Administrator

    5 days ago

    Chippenham, United Kingdom Mitie Full time

    Job Purpose Based in Lyneham Wiltshire we are looking for an individual to meet the contracted personnel administration requirements for Military Personnel. The roles will have a common output, dealing with a broad range of personnel support needs on a daily basis. Training on MOD IT systems will be provided; however, experience/familiarity in similar...

  • Sales Account Coordinator

    5 days ago

    Chippenham, United Kingdom The Fine Cheese Co Ltd Full time

    This is a full time, and based at the organisation's headquarters in Dyrham; **SN14 8HZ, working onsite daily. Remote working is not an option.** The Fine Cheese Co. is a renowned wholesaler, retailer, and exporter of Artisan Cheese. We have been cheese specialists for over thirty years, and from the start we have developed strong relationships with our...

  • Personal Support Services Supervisor

    5 days ago

    Chippenham, United Kingdom Mitie Full time

    Personnel Support Services Supervisor **Job Purpose / overview**: Based in the Military HR Office (Personnel Services Section (PSS)) in MOD Lyneham in Wiltshire, the role as PSS Supervisor provides a broad and flexible service to meet the contracted Personnel Administration requirements of the Military employed as a PSS Supervisor. Responsible for a small...

  • Senior Finance Manager

    2 weeks ago

    Chippenham, United Kingdom NHS England Full time

    Job summary As a Senior Finance Manager, the post holder will work as part of a dynamic team in delivering an effective service supporting managers and staff across the South West region to ensure the delivery of high quality, safe services in line with national and sub national policy objectives. The post holder will directly support the Head of...

  • Technical Support Representative

    5 days ago

    Chippenham, United Kingdom Peak Technologies Full time

    **_Located in either of the 2 below locations:_** - Unit1, Bumpers Way Bumpers Farm Industrial Estate Chippenham, Wiltshire SN14 6LH United Kingdom - Unit 11N, Ard Gaoithe Business Park Clonmel, Co. Tipperary E91 C3W8, Ireland **Scheduling**: - Monday-Friday starting at 6am, 7am, or 8am - Full-time / ~39 hours per week **JOB SUMMARY & SCOPE** - Working...

  • Technical Support Representative

    3 weeks ago

    Chippenham, United Kingdom Peak Technologies Full time

    ** Seeking candidates with multi-lingual capabilities to include English, French, German, Spanish, and Italian. **Located in either of the 2 below locations:Unit1, Bumpers WayBumpers Farm Industrial EstateChippenham, WiltshireSN14 6LH United KingdomUnit 11N, Ard Gaoithe Business ParkClonmel, Co. TipperaryE91 C3W8, IrelandScheduling: Monday-Friday starting...

  • Technical Support Representative

    3 weeks ago

    Chippenham, United Kingdom Peak Technologies Full time

    ** Seeking candidates with multi-lingual capabilities to include English, French, German, Spanish, and Italian. **Located in either of the 2 below locations:Unit1, Bumpers WayBumpers Farm Industrial EstateChippenham, WiltshireSN14 6LH United KingdomUnit 11N, Ard Gaoithe Business ParkClonmel, Co. TipperaryE91 C3W8, IrelandScheduling: Monday-Friday starting...