Pa/department Assistant

3 days ago

London, United Kingdom Sotheby's Full time

**ABOUT SOTHEBY'S**
Established in 1744, Sotheby's is the world's premier destination for art and luxury. Synonymous with innovation, Sotheby's promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.

*
Job Title: *Department Assistant
**Department**: Old Master Drawings & British Watercolours
**Location**: 34-35 New Bond Street, London
**Key Objectives**:An exciting opportunity for someone who would enjoy working as a core member of the support team in this dynamic, high profile department providing assistance to senior members of the Old Masters teams.
**Responsibilities include**:

- Providing departmental secretarial support, including:

- Typing correspondence and diary management;
- Booking travel arrangements and effectively co-ordinating messages and tasks while experts are travelling;
- Processing expenses for experts;
- Implementing new office processes and procedures;
- Liaising with a variety of internal departments and international colleagues;
- Assisting with all aspects of general departmental duties
- Proposals, Valuations
- Producing and managing departmental valuations, liaising with the Valuations department and senior business development strategist;
- Coordinating in-department proposal production for department, from initial brief to end product;
- Being the contact in the Old Master Drawings and British Watercolours department for important and inter-departmental proposals, working closely with the Proposals team and ensuring schedules are closely managed.
- Supporting specialists in all aspects of sale and catalogue coordination
- Liaising with Catalogue Production, Viking, CSC, Operations, Marketing, Photography and other support departments;
- Ensuring that cataloguing, photography, colour-correcting of images, and proof-reading is completed in a timely manner;
- Working with Marketing and Editorial Teams to build creative content and sale overview pages;
- Working with Operations to plan viewings;
- Production of sale room labels, sale room notices;
- Sending out condition reports and preparing catalogue pdf pages.
- Data and Client Information Management
- Managing and updating hard copy client files and keeping departmental spreadsheets (e.g. chase lists) up to date;
- Co-ordination of sale chase lists;
- Working with client developer to assist experts with all aspects of Business development.
- Acting as the first point of contact in London for those department members who are based in New York, and for specialist and expert liaison colleagues with whom the department works closely around the world.
- Assist Special Events and foreign offices in the organisation of receptions both in NBS and off-site, including events abroad.
- Ensuring the smooth day to day running of the department, and having oversight for maintaining fit for purpose facilities, assisting with space planning, ensuring offices are fit for client viewings.
- Operating at all times in accordance with the company's rules on compliance and corporate governance

*_
The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates._*

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