Legal Pa

1 week ago


London, United Kingdom Hays Specialist Recruitment Limited Full time

**Your new company**
This company are a well known London law firm who provide specialist legal services to private and commercial clients. They are in need of a temporary Legal PA to cover a maternity leave.
**Your new role**
- Supporting the Head of Department and team
- Proactive diary and inbox management
- Typing and drafting documents
- All aspects of billing
- Supporting the business development team with client events
- Coordinating department rotas and internal team events
- Assisting with the departments Google marketing campaign
- Providing back up cover in answering initial calls received from our digital marketing campaign and collating information from this campaign.
- Ensuring the Head is fully prepared for all meetings by collating required information (and information from others), preparing background information and notes as needed, attending meetings, and taking minutes when required and supporting the follow-throughof action points etc.
- Providing PA assistance to the Head and, as needed, other Partners/Legal Directors in the Department.
- Scheduling new trainee inductions.
- Assisting with internal rotas for working from home and fee earner capacity levels.

**What you'll need to succeed**
- Previous experience working as PA within a law firm, someone who takes pride in delivering an excellent service.
- Team player
- Strong IT skills and confident user on all Microsoft Office packages
- Significant previous experience working in involved administrative/management support roles with progressive levels of responsibility in fast-moving legal environment.
- Previous experience supporting a senior level stakeholder (preferably one with combined client facing and department/team leadership responsibilities).
- Good understanding of the dynamics and nuances of a partnership. Able to successfully influence and utilise working relationships to get things done.
- Strong organisational and time management skills. Able to juggle a range of requirements, plan ahead and utilise people and time to ensure consistently high levels of service are provided and that key deadlines are met.
- Highly professional and credible in style, yet not overtly corporate. Will be able to work with ambiguity, but also be comfortable operating with documented, structured work processes.
- Excellent IT skills, with the ability to successfully use a range of internal business systems and a willingness to develop own knowledge of these and drive change across the Department.

**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


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