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Production Coordinator

7 months ago

Biggin Hill, United Kingdom Formula 1 Full time

Formula 1 covers a huge range of disciplines across a wide array of industry sectors, drawing the very best from our teams of technicians, engineers and media rights specialists and encouraging the creativity of experts in the fields of digital and traditional media, marketing and communications. From timekeeping, to software development, broadcast engineering and content creation, we are truly the 11th Formula 1 team.

We are recruiting for a Production Coordination 12 Month FTC in our Content Production Department who would be based at our Media and Technology Centre in Biggin Hill. Do you have what it takes to be part of the world’s greatest sport and entertainment spectacle?

Main

**Responsibilities**:
- Assist the Executive Producer and Head of Content Production with the drafting and distribution of production schedules, crewing lists, call sheets etc.;- Support Producers with the coordination and execution of UK-based and non-UK shoots;- To maintain and coordinate contractor requirements; including processing paperwork and updating contractor information on relevant database in a timely manner;- Be point of contact during UK and non-UK shoots; resolving queries on a timely basis utilising the relevant communication method;- Occasionally assist on shoots, providing onsite support with logistics and coordination;- Attend department production meetings, take notes and distribute where applicable;- Ensure timely drafting and submission of all paperwork within Company deadlines, including but not excluded to: raising Purchase Orders as required, reviewing and matching invoices post event;- Support Production Administrator in the organisation of race travel arrangements for departmental staff and contractors, ensuring timely completion and submission of travel plans within Company deadlines;- Coordinating visas, hotels, travel, call sheets, equipment etc. for other non-race projects such as Fan Festivals, recces, race announcements, shoots etc.;- Obtaining stock footage and the associated licenses for inclusion in Content Production edits;- Obtaining the necessary filming permits (race & non-race);- Liaising with agencies and recording studios where necessary to record voice overs;- Producing and maintaining staff schedules and planners;- Responsible for reviewing, developing and maintaining internal processes and procedures;- Plan and coordinate training for the Content Production team;- To complete all mandatory training within specified timelines;- To operate safely at all times in line with Company health and safety requirements;- To undertake other duties within your capabilities as your Department Manager or Team Manager may assign to you from time to time.

Division:
Broadcast and Media