Legal Secretary

2 weeks ago

Bristol, United Kingdom Barcan+Kirby Full time

Residential Conveyancing Legal Secretary - Kingswood

We are recruiting for a **Legal Secretary** to join our **Residential Conveyancing team**, based at our **Kingswood office**. You will be working with a Solicitor in a friendly, well-organised and established team.

The team’s work mainly consists of the sale and purchase of freehold and leasehold property. You will be working alongside two Lawyers, a Senior Paralegal, a Senior Legal Secretary and an Administration Assistant.

The role

You will be undertaking a variety of administrative duties as directed by the lawyers. On a typical day, you can expect to assist with the following:
**Secretarial and administrative work**
- Typing, using SOS Connect to manage all current and archived matters including managing and updating existing contacts and client data and creating new contacts, clients, matters and opening files.
- Liaising with clients and external individuals where necessary.
- Organising meetings, courses and travel arrangements when necessary.
- Taking telephone messages, pulling and filing post, and ensuring that post is sent.
- Maintenance of file format and content in accordance with the Office Manual, photocopying and scanning documents as required.
- Assisting with reception duties when required.
- Carrying out the various searches required as part of a normal property transaction.
- Getting file audits to the relevant person.
- Drafting and submitting Stamp Duty Land Tax forms and registrations to the relevant authorities.
- Preparing contract packs.
- Providing quotes to potential clients.
- Certifying client ID over Zoom/Teams.
- Dealing with compliance paperwork and preparing for the lawyer’s approval.
- Closing files.

**Accounts procedures**
- Obtaining the approval of Accounts of all bills/claims prepared.
- Obtaining payment on account from clients.
- Requesting cheques and obtaining a Partner’s signature to cheques.
- Preparing written requests for banker’s drafts.
- Notifying accounts of incoming telegraphic transfers, making requests for telegraphic transfers by telephone, and preparing written requests for telegraphic transfers for accounts.
- Counting money received from clients as petty cash payments-in.
- Requesting transfer of money between the client and office accounts.
- Referring amendments to cheques and bills to Partners for approval and dealing with the formalities for such amendments.
- Perusing monthly printouts and taking the required action including ensuring that all client money is placed on deposit where required.
- Chasing money due when required.

Any other reasonable duties as directed by your manager.

About us

Barcan+Kirby is well known in the Bristol legal market both as a provider of excellent legal services for individuals and businesses, and as a progressive employer.

We are committed to developing and nurturing our people, and encouraging positive wellbeing and mental health is central to our culture. When we say we offer a work/life balance, we mean it, and we were advocates for flexible working long before the Covid-19 pandemic.

We work hard to maintain a culture of kindness and friendliness, and we like to think that we do things a bit differently from other law firms.

The successful applicant will hold a GCSE, Grade 4 minimum (or equivalent) in English and Maths and be computer literate with experience in Microsoft Office including Word and Outlook.

Location and working hours
- Full-time, permanent (office hours are 9am - 5.15pm, Monday to Friday)

Applications for this role close on **Thursday 9th May **with **interviews taking place on Friday 17th May.**

**Job Types**: Full-time, Permanent

Pay: £22,620.00-£35,000.00 per year

Schedule:

- No weekends

Work Location: In person

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