Assistant Clerk

6 days ago

Bedford, United Kingdom Brickhill Parish Council Full time

**About us**

We are professional, agile, and our goal is to represent the concerns of residents of Brickhill parish, Bedford, and provide services to meet local needs. We have a wide range of powers including looking after community buildings, planning, allotments and more..

Our work environment includes:

- On-the-job training
- Flexible working hours
- Growth opportunities

The Salary range stated is the full-time equivalent. Amount paid is pro-rata.

Job Summary: This is an opportunity to start a career in local government with the chance to work

towards becoming a qualified clerk. You will also be enrolled in the Local Government

Pension Scheme. The vacancy would especially suit someone local to Brickhill given

the need to meet prospective and existing tenants on the Allotment Site at Foster’s

Overall Responsibilities

The Assistant Clerk to the Council will be responsible for assisting the Clerk with aspects

of administration, bookkeeping and communications as required ensuring that the

Council fulfils its function as a Local Authority.

Specific Responsibilities


1. To maintain appropriate records and accounts of all matters pertaining to Brickhill

Allotments including tenancy agreements and rents. This will involve maintaining

the waiting list and meeting prospective and existing tenants on a face-to-face

basis.

2. To inspect the allotment site on a regular basis to ensure that terms and

conditions of the tenancy agreements are respected by all tenants and to issue

appropriate correspondence and notices to quit.

3. To inspect the allotment site on a regular basis to report to the Clerk or the

Council on the maintenance and safety of the site and to issue instructions to and

supervise the work of the authorised maintenance contractor.

4. To attend the three annual evening meetings of the Allotment Committee held at

St Marks in February, May and November. To prepare the notice of meeting, the

agenda and to minute the meetings.

5. If not already qualified, to work towards the achievement of the status of

Qualified Clerk

General Responsibilities

To perform any reasonable additional duties requested by the Clerk as are required to

assist the Clerk and the Council to fulfil the functions of Brickhill Parish Council. This

may include:
i) To assist the clerk to maintain the Council's accounts and prepare records for

audit purposes and VAT.

ii) To prepare, in consultation with appropriate members and/or the Clerk, notices

and agendas for meetings of the Council and Committees where such duties

have been delegated by the Clerk and to post notices on parish notice boards.

iii) To attend meetings of the Council and meetings of its committees and sub
- committees where such duties have been delegated by the Clerk and to make

appropriate records of the proceedings.

iv) To assist the Clerk to handle correspondence and documents on behalf of the

Council and to deal with the correspondence or documents or bring such items to

the attention of the Council where such duties have been delegated by the Clerk.

To issue correspondence as a result of instructions from the Clerk or the known

policy of the Council.

v) To answer the parish council telephone and to perform general office duties eg

vi) To assist the Clerk in production of reports, documents and publicity materials for

example, allotment maintenance reports, newsletters, allotment gardeners’

handbook etc.

**Job Types**: Part-time, Permanent

Pay: £29,269.00-£32,076.00 per year

Expected hours: 17 per week

Application deadline: 15/07/2024
Expected start date: 01/09/2024

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