Administrator - Document Control

2 months ago


Glasgow, United Kingdom Subsea 7 Full time

**Organisation**

**Position**

Administrator - Document Control

**Vacancy ref**

81768

**Based in**

Glasgow

**Business area**

Subsea & Conventional

**Working hours**

37.5 hours per week

**Contract type**

Staff

**Closing date**

02/05/2023

**Assignment approximate duration**

Permanent

Vacancy information

We are looking for an enthusiastic Administrator to support our Document Control function on a staff basis.

Based in our Old Kilpatrick office near the Erskine Bridge, the role has access to both our hybrid and flexible working policies.

What will you be doing?
- Coordinate project documentation and provide general administration support.
- Identify project personnel requiring SharePoint access and issue system request.
- Ensure Project personnel have User Profiles within ProArc and are competent using the system.
- Review Project document matrices and where necessary set up Profiles in ProArc.
- Enter information into ProArc document profiles to enable accurate use of the Reporting Tool.
- Maintain department tracking register(s) and prepare reports.
- Issue instruction to all Subcontractors relevant to the Regional operational requirements.
- Assist Engineers with document formatting and ensure templates are working correctly.
- Monitor documentation turnaround and track all document workflows to ensure owners are actioning within the required timescales.
- Regularly produce specific reports as required to highlight status, delays or progress.
- Assist with requests, searches, and queries from all project personnel.
- Liaise and assist project at close-out with as-built documentation and archiving.

What experience would we like you to have?
- Electronic document management systems, DCC, processing design or vendor documentation.
- File format conversion would be advantageous, but training can be provided.
- Excellent IT skills across the MS Suite, also Adobe Acrobat.
- Excellent interpersonal and communication skills, both verbal and written, maintains strong collaborative relationships at all levels across a multicultural global environment.
- Ability to work with detail and accuracy.
- Excellent planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
- Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
- Pro-active with a solutions-based approach, demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities.
- Committed to continuous improvement and identification of efficient work methods and processes.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?
- Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
- To find out more about Subsea7 visit our website here.
- You can also follow us on our social channels Linkedin, Facebook, Twitter, and YouTube
- #LI-JI1



  • Glasgow, United Kingdom Blue Arrow Ltd Full time

    **DOCUMENT CONTROL ADMINISTRATOR** Reporting to - Head of Admin This job description reflects the core activities of the role. There may be changes in the emphasis as required by the Annual Business Strategy. The purpose of the role is to provide administrative support to all staff primarily focussed on document control. The role further entails providing...


  • Glasgow, United Kingdom Cammach Bryant Full time

    Our client is looking for an Administrator - Document Control on a permanent, staff basis, located in Glasgow. This role has access to both hybrid and flexible working policies. **RESPONSIBILITIES** - Coordinate project documentation and provide general administration support. - Identify project personnel requiring SharePoint access and issue system...

  • Document Controller

    4 weeks ago


    Glasgow, United Kingdom H&MV Engineering Full time

    H&MV Engineering is a leading global Provider of Specialist Design, Engineering and Construction Services across a variety of key sectors including Data Centres, Renewables and Transmission and Distribution Utilities. Our ingenuity is developed and strengthened by 3 decades of experience delivering EPC projects across the world. We have active sites and...

  • Document Controller

    23 hours ago


    Glasgow, United Kingdom H&MV Engineering Full time

    H&MV Engineering is a leading global Provider of Specialist Design, Engineering and Construction Services across a variety of key sectors including Data Centres, Renewables and Transmission and Distribution Utilities. Our ingenuity is developed and strengthened by 3 decades of experience delivering EPC projects across the world. We have active sites and...

  • Document Controller

    5 days ago


    Glasgow, United Kingdom Contract Scotland Limited Full time

    The role: Document ControllerContract: Temporary contractDuration: 32 weeksLocation: GartcoshStart date: Immediate startRate: £14 - £15 Per hour DOEAre you immediately available? And looking for a new position? Do you like the flexibility of working on Temporary Contracts? Contract Scotland are currently recruiting for a Temporary Site Administrator /...


  • Glasgow, United Kingdom Energy Resourcing Full time

    Overview: Energy Resourcing requires a Senior Document Controller to join their client's Glasgow project delivery team on a 12-month contract basis. The Senior Document Controller will oversee the management of all Document Control requirements with the Governance and understanding of Document Control processes being an essential part of this...


  • Glasgow, United Kingdom Glacier Welding Services Ltd Full time

    **QA Administrator/ Document Controller** Glasgow Area Glacier Energy Services is a progressive group offering exceptional products, services and bespoke engineering solutions to the oil and gas industry and global energy sectors. Formed in 2011, the Group has quickly grown to employ over 200 employees, serving the energy sector through its UK and...

  • Document Controller

    1 week ago


    Glasgow, United Kingdom Strathclyde Partnership for Transport Full time

    Strathclyde Partnership for Transport (SPT) is the largest of Scotland’s seven regional transport partnerships. We run the Glasgow Subway, a host of specialist bus services and are responsible for delivering better public transport for all. The Subway has been modernised twice in its history with the previous modernisation taking place in the late 1970s....

  • Document Controller

    1 month ago


    Glasgow, United Kingdom Digiden Ltd Full time

    Role Title**:Document Controller** Reports to**:Operations Manager** Place of Work**:Wind Operations Team Offices** Our client Skyform Wind is hiring a Document Controller to join their team. **Duties**: - Collate and review the daily work sheets produced by the Technicians operating on sites across the UK, Ireland and Europe. - Verify all documentation...


  • Glasgow, United Kingdom Assystem Full time

    Defence Permanent / Support Functions Glasgow 15/11/23 On site - ABOUT ASSYSTEMAssystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the...


  • Glasgow, United Kingdom Assystem Full time

    Defence Permanent / Support Functions Glasgow 01/05/24 Hybrid work - ABOUT ASSYSTEMAssystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of...

  • Document Controller

    1 month ago


    Glasgow, United Kingdom Blue Arrow Ltd Full time

    Our client are the leading developer and operator of low-carbon electricity in the UK and Ireland. They are looking for experienced Document Controller to join their team in Glasgow. It's a great opportunity to build a rewarding career, and a way to help build a world that's cleaner, greener, and fairer for all. **Document Controller** **Glasgow,...


  • Glasgow, United Kingdom Howden Full time

    The Big Picture - Howden are a global engineering business who focus on providing clients with industrial products that help multiple sectors improve their everyday processes. Howden’s core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.- As a Documentation Administrator, you will be...

  • Document Controller

    1 month ago


    Glasgow, United Kingdom RTL Full time

    **Document Controller Duties**: - Manage and maintain all documents, both physical and electronic, in a systematic and organized manner - Numbering, registration, distribution and tracking of change control documentation such as Technical Query, Change Request etc. - Manage Inductions alongside management team. - Update and log drawing changes and...

  • Document Controller

    1 month ago


    Glasgow, United Kingdom Morson Talent Full time

    Our clients Scottish Power Energy Networks are looking for a Document Controller to join their team based in Glasgow. **Position Title**: Document Controller **Working Location(s)**: Glasgow (Hybrid working available) **Duration**: 15 months initially **Working Pattern**: Full-time (5 days / week) **Rate**: Dependant on experience To be successful in this...


  • Glasgow, United Kingdom Bell Building Projects Full time

    We are an established Main Contractor, based in Glasgow and Manchester, undertaking new build, refurbishment, facades and insurance reinstatement work within the industrial, commercial, residential and retail sectors throughout the United Kingdom. Last year, we celebrated our 40th year anniversary of trading and have a proven track record in high performance...


  • Glasgow, United Kingdom KBR Full time

    **Title**: Senior Document Controller We are looking for a meticulous and organised Senior Document Controller to manage and oversee all aspects of document control, supporting multiple projects under a multi-million-pound infrastructure portfolio in the West of Scotland. The work you do will give you exposure to senior stakeholders and project teams and...

  • Document Controller

    1 month ago


    Glasgow, United Kingdom VWS Westgarth LTD Full time

    **Job Purpose**:To efficiently process, store and distribute documentation as required whilst maintaining high standards of accuracy and traceability. **Key Accountabilities**: - Ensure that all documentation pertaining to particular projects is handled, stored and distributed per the individual requirements of the project. - Issuing and receiving of...

  • Document Controller

    1 month ago


    Glasgow, United Kingdom KBR Full time

    **Title**: Document Controller We are commencing our search for a **Document Controller **to join a major nuclear programme in the West of Scotland. You will be responsible for the timely, accurate and efficient preparation and management of documents. You will control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy...


  • Glasgow, United Kingdom Energi People Full time

    Document Controller in GlasgowOur clients design team interact with all departments of the business and are responsible for delivering innovative solutions. Projects you could be involved with range from selecting energy reduction measures for an existing building to a multi-MW solar farm or a city-wide heat network utilising low carbon heat pumps. We have a...