Facilities Administrator
3 days ago
**About the role**
**Facilities Administrator**
**Permanent**
**Up to £26,000** **+ Pension + BUPA + ShareSave + 6.6 weeks holiday + hybrid working**
**Southampton, Store Support Office/ Hybrid Working**
We believe anyone can improve their home to make life better. From our Southampton Store Support office (SSO) we equip our stores, our people, and our whole business with everything it takes to help our millions of customers create a home they’ll love. Join us as a Facilities Administrator and you’ll be a big part of this.
At B&Q we have a hybrid approach to working to increase flexibility in how we work. Speak to our recruitment team to find out more.
**Key responsibilities**
To provide operational and financial administrative support to the SSO and Store FM Teams and at times, the wider Property functions.
- Maintain the financial administration including raising purchase orders, reconciling invoices and follow up outstanding payments.
- Attending monthly supplier review meetings, minute take and type minutes with accuracy and circulate in a timely manner.
- Act as first point of contact within the Facilities office during working hours to ensure phone calls are taken and queries are dealt with in an efficient and timely manner.
- Monitor, raise and responding to reactive job requests, including liaising proactively and reactively with other staff and supply chain partners.
- Maintain filing systems, ensuring consistency and support management team where required.
- General administrative duties including stationery ordering, sending store plans, monthly store post processing
- Processing of outgoing and incoming business mail
- Managing Facilities and Postroom mailboxes and provide other administrative support to the Head of FM.
- Minute taking for supplier performance review meetings.
- Supporting with energy administration
**Required skills & experience**
- Previous experience in customer service or business administration desirable
- Knowledge of writing agendas, taking minutes, filing and screening calls.
- Experience in financial administration including raising purchase orders and reconciling invoices.
- Proficient in Excel and other MS Office products
- Strong communicator
- Knowledge of Post Room and Facilities Operations
- Understanding of DSE requirements / legislation
**What's in it for me?**
As well as a competitive salary, our benefits package includes an award-winning pension scheme, shareSave options, 6.6 weeks holiday, payroll giving, an Employee Assistance Programme, shopping discounts, colleague wellbeing benefits and lots more
As part of a great team, you’ll be supported to grow and encouraged to explore new career directions within the business and the wider group. And, because you’ll be inspiring great things for our customers and the whole business, you’ll do work worth caring about.
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