Crewing Coordinator

6 months ago

Aberdeen, United Kingdom Aberdeen Appointments Agency Full time

Our client in Aberdeen is looking for an experienced Crewing Coordinator to join their Operations Team on a full time permanent basis.

The Crewing Coordinator will be responsible for arranging crew changes, coordinating rotas and acting as the focal point for the offshore employees to ensure the efficient management and coordination of mobilisation and demobilisation of employees allocated to onshore sites and vessels.

**RESPONSIBILITIES**
- Arrange travel to the vessel for each mobilisation for all offshore personnel
- Plan and execute crew changes
- Following-up of all activities and rotation of offshore personnel
- Act as contact and interface for offshore personnel
- Record days worked, holiday dates and any training events attended for offshore employees in the Onboard Tracker
- Arrange travel on a national / international level and make appropriate arrangements to support travel, including arrangement of visa and travel health appointments
- Attend meetings with Operations / Project Teams for all campaigns
- Liaise with the Finance Team in relation to invoices to be approved
- Monitor employee certification to ensure that refresher training is arranged as and when required
- Monitor competence training requirements to ensure that these are in line with the company training matrix
- Execute accurate reports from the Training Portal as and when required
- Undertake appropriate checks in the Company Training Portal / Onboard Tracker to ensure appropriate training and certification are in place
- Ensuring invoices relating to travel and training are accurate
- Follow-up on certificate and training requirements for offshore personnel
- Adhere to Company policies and procedures and actively encourage others to always follow them
- Regularly review the BMS related to your work tasks. Identify any areas where there are weaknesses and identify these to management
- Become familiar with and maintain awareness of the Companies current requirements and where applicable, the latest Industry Codes and Standards including statutory rules and regulations
- Interface and work closely with other business functions and roles ensuring all common objectives are met

**KEY REQUIREMENTS**
- Proven experience of working in an HR or Logistics Department
- Highly developed interpersonal skills with the ability to always communicate in a courteous and professional manner, verbally and written
- Ability to effectively organize and prioritise workload
- Proven strong administration skills
- Demonstrated by ability to accurately maintain and update records
- Professional approach, possession of professional skills and HR technical capabilities, displaying integrity in relation to decision making
- Influencing skills, able to translate theory and best practice into action and enable others to achieve positive results giving clear direction and setting standards
- Resilience, remains calm and in control whilst under pressure, even tempered amidst crisis
- Displays personal drive and effectiveness, the existence of a positive, ‘can-do’ mentality

**Job Types**: Full-time, Permanent

Work Location: In person

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