Senior Administrative Officer

3 months ago


Wellingborough, United Kingdom Ministry of Justice Full time

Salary 1
- £24,228 - £30,208

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- East of England

City/Town 1
- Wellingborough

Building/Site 1
- NPS 20 OXFORD STREET WELLINGBOROUGH, NN8 4HY

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 3 National

Post Type 1
- Fixed Term

Duration of appointment 1
- Up to 12 Months

Working Pattern 1
- Full Time, Part Time, Part Time/Job Share, Flexible Working, Other

Role Type 1
- Administration / Corporate Support

Job description 1

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good

working order.- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as ne



  • Wellingborough, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 346798**Salary**: - £24,228 - £30,208- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Fixed term**Length of employment**: - For a period of up to 12 months**Type of role**: - Administration / Corporate Support**Working...


  • Wellingborough, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 325079**Salary**: - £23,637 - £29,046- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time, Job share,...

  • Office Administrator

    3 months ago


    Wellingborough, United Kingdom Graham Holmes Astraseal Full time

    We require an office administrator to help manage and run our busy Trade department. You’ll be a Vibrant addition the team, getting stuck in and willing to learn. Whether you’re helping customers or assisting the office team in keeping our standards high, customer satisfaction is always at the front of your mind. Role responsibilities - Able to work in...

  • Office Administrator

    3 weeks ago


    Wellingborough, United Kingdom Map Talent Full time

    Office Manager/AdministratorOur client is a Landscaping & Facilities award-winning company that specialises in commercial services like grounds maintenance, landscaping, cleaning, and more. They have been around for a while and have gathered loads of experience, serving clients across the West Midlands & East Midlands and are ever expending opening a new...

  • Office Administrator

    3 months ago


    Wellingborough, United Kingdom Jervis and Partners Full time

    Jervis and Partners Chartered Accountants are recruiting for an Office Administrator to join our growing firm of chartered accountants, based in our Wellingborough office, serving as the eyes and ears of the office. **This is a fantastic opportunity for a dynamic, aspirational individual to work in our fast-growing firm.** Key Duties & Responsibilities: -...

  • Office Administrator

    3 months ago


    Wellingborough, United Kingdom Glazerite Windows Full time

    **Job Title: Office Administrator** We are currently looking for a new Office Administrator to provide receptionist and administrative support to our friendly customer services team based in Wellingborough. This role is based on site at the office at Wellingborough. We are looking for someone with a conscientious and enthusiastic attitude that has...

  • Office Administrator

    2 weeks ago


    Wellingborough, United Kingdom Astraseal Full time

    Astraseal are urgently looking to hire an Office Administrator to work within a busy team in a fast-paced environment.The ideal candidate will have strong multi-tasking abilities and have experience managing a busy work load.General duties include:Answering telephonesManaging customer queriesLetter writingProvide administrative and organisational support to...

  • Office Administrator

    2 weeks ago


    Wellingborough, United Kingdom Astraseal Full time

    Astraseal are urgently looking to hire an Office Administrator to work within a busy team in a fast-paced environment.The ideal candidate will have strong multi-tasking abilities and have experience managing a busy work load.General duties include:Answering telephonesManaging customer queriesLetter writingProvide administrative and organisational support to...


  • Wellingborough, Northamptonshire, United Kingdom Turnell and Odell Ltd Full time £25,000 - £28,000

    Position OverviewWe are seeking a skilled and experienced Senior Operations Support Administrator to enhance our management team as we continue to expand.Key ResponsibilitiesSales Order Management: Efficiently process and manage sales orders.Regulatory Compliance: Ensure adherence to compliance standards.Payroll Administration: Handle payroll hours...

  • Office

    3 months ago


    Wellingborough, United Kingdom Pertemps Network Group Full time

    **Job Description**: Job Title: Office Administrator Location: Wellingborough **Salary**: £12.00 per hour Duration: Temp to Perm Shift pattern: Mon-Fri Hours: 08.00 - 16.00 Do you want to work for a company where you feel appreciated? Are you seeking a company which values you as a person? We are looking for a full-time Administrator who is happy to learn...

  • Administrator

    3 months ago


    Wellingborough, United Kingdom Face to Face Solutions Full time

    '''Responsibilities''' - Perform various administrative tasks to support the smooth operation of the office - Answer and direct phone calls in a professional and courteous manner - Greet and assist visitors, ensuring they are directed to the appropriate person or department - Maintain and update office records and files, both physical and electronic - Handle...


  • Wellingborough, United Kingdom Map Talent Full time

    Office AdministratorMap Talent is seeking a dedicated Office Administrator to support our operations in a new office location. Our client is a well-established Landscaping & Facilities company, recognized for their excellence in commercial services such as grounds maintenance, landscaping, and cleaning. This family-owned business prioritizes customer...

  • Sales Administrator

    3 weeks ago


    Wellingborough, United Kingdom Job Board Direct Full time

    Part time Sales Administrator / Administration Assistant with previous administrative experience, proficiency in Microsoft Office and strong attention to detail is required for a well-established company in WellingboroughSALARY: £13-14 /hourLOCATION: Wollaston , NN29JOB TYPE: Part timeJOB OVERVIEWWe have a fantastic new job opportunity for a part time Sales...

  • Branch Administrator

    3 months ago


    Wellingborough, United Kingdom Connells Group Full time

    At **William H Brown**, part of the Connells Group, we're looking for a highly motivated **Branch Administrator **to support our fantastic team in branch in **Wellingborough**. As our **Branch Administrator **you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing...

  • Sales Administrator

    3 weeks ago


    Wellingborough, United Kingdom Job Board Direct Full time

    Part time Sales Administrator / Administration Assistant with previous administrative experience, proficiency in Microsoft Office and strong attention to detail is required for a well-established company in WellingboroughSALARY: £13-14 /hourLOCATION: Wollaston , NN29JOB TYPE: Part timeJOB OVERVIEWWe have a fantastic new job opportunity for a part time Sales...

  • Administrator

    3 months ago


    Wellingborough, United Kingdom Agenda Partnership Full time

    Administrator Wellingborough, NN8 £24,000 per annum Our client is a manufacturing and consultancy business, which provides equipment and components in their specialist field. With a number of contracted corporate clients - there is loads to be done. They are a small but very close-knit team that operate from their premises in Wellingborough consisting...

  • Branch Administrator

    3 months ago


    Wellingborough, United Kingdom William H Brown Full time

    Branch Administrator At William H Brown , part of the Connells Group, we're looking for a highly motivated Branch Administrator to support our fantastic team in branch in Wellingborough . As our Branch Administrator you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer...

  • Office Assistant

    3 months ago


    Wellingborough, United Kingdom Dufeu IT Solutions Full time

    **About Us**: Dufeu IT Solutions Ltd is a successful, forward thinking, and motivated business based in Finedon who are currently recruiting an Office Assistant to join our team on a part time and permanent basis. We are an award-winning Managed Service Provider of IT, Cyber Security, VoIP Telephony, Print and Business mobile services. We have been in...


  • Wellingborough, United Kingdom Lonsdale Print Solutions Ltd Full time

    We are looking to recruit an Administrator to work in our busy internal sales department. Key skills required include - Possess drive, ambition and enthusiasm - Excellent written and verbal communication skills - Numerate with attention to detail - Happy working to tight deadlines and under pressure - Good telephone manner Strong PC skills - Outlook, Word,...

  • Office Coordinator

    2 weeks ago


    Wellingborough, Northamptonshire, United Kingdom Astraseal Full time

    Astraseal is seeking a highly organized and detail-oriented Office Administrator to join our team in a fast-paced environment. The ideal candidate will have strong multitasking abilities and experience managing a busy workload.Key Responsibilities:Answering and directing telephone callsManaging customer inquiries and resolving issuesPreparing and sending...