Administrator

4 weeks ago


Hamilton, United Kingdom Pertemps Network Group Full time

**Job Description**:
Our client, a well-known Public Sector organisation based in Hamilton, requires an administrator on a temporary basis until end of June 2023. The salary for the position is £11.81 per hour, working 35 hours per week Monday to Friday. Whilst predominantly home based you will be required to attend the office location on occasion.

**Main purpose of role**:
To work as part of a dedicated team within the People and Organisational Development (POD) Directorate to effectively administer a range of POD transactional services, co-ordinating and delivering an end-to-end people administration function.

**Accountabilities/Responsibilities**
- Provide effective administrative support in the delivery of a range of POD services, supporting a best value approach, liaising with relevant stakeholders as appropriate- Provide support, guidance and advice in relation to Personnel Movement processes- Prepare contracts of employment and variations as required by line managers- Co-ordinate and administer all personnel movements across the business including Temporary Promotions, Transfers, Trainee Station/Watch Postings and Fixed Term Contracts- Transact appointments, personnel movements and allowances within the HR Payroll System (I-Trent), e.g. updating salaries, pay protection, pension regulations, duty patterns etc- Support with month end checks, by running reports on updates/staff movements- Assign new entrants to the appropriate Pension Scheme, update existing employee's details and compile monthly returns for submission to the relevant Pension Provider- Process all purchase orders, goods receipt and invoices relating to POD activity and maintain stock of stationery/consumables- Provide administrative support to the POD Directorate as required e.g. word processing, photocopying, processing of mail, policy document amendments, arrangement of meetings and taking minutes of meetings etc- Maintain, administer and update systems ensuring data/information is current, accurate and follows guidelines enabling effective statistical reporting against performance indicators and for governance purposes and responses to FOI requests- Maintain all filing systems and personal records relating to personnel in accordance with Data Protection and Information Governance**Essential Criteria**
- Relevant experience gained within a busy administrative working environment- Good verbal and written communication skills with an ability to communicate clearly and confidently- Exceptional organisational skills and ability to work flexibly and accurately to meet deadlines and timescales- Experience of handling personal and confidential data and an understanding of Data Protection Legislation- Knowledge and experience of using IT packages e.g. Office 365- Experience of using / extracting / basic analysis of data from range of sources**Desirable Criteria**
- Knowledge of electronic reporting systems e.g. HR/Payroll Systems, recruitment portals, financial system- Experience of administering information and processes relating to Payroll, Finance & HR activity- Note /Minute Taking experience- HNC Business Administration or equivalent- Ability to travel when required to attend meetings and training events



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