Administrator

4 weeks ago

Newbridge, United Kingdom Hawk 3 Talent Solutions Full time

**ADMINISTRATOR**

**NEWBRIDGE
- **

**PERMANENT**

**SALARY £22k**

**FULL TIME: MON TO THURS 8AM TO 5PM FRI 8AM TO 1PM**

Due to business growth, Hawk 3 Talent Solutions are looking to recruit an Administrator for our client, a specialist manufacturer based in Newbridge, South Wales to manage the day to day administrative duties required within the Business Development department.

**Outcomes of Role**
- To ensure all Purchase orders are loaded in a timely manner
- Managing the Sales Forecast
- Dedicated support to the Customer Managers within BDG
- Accurate data entry and review

**Responsibilities
- Provide administrative support to the Customer Account Managers within Business Development.
- Load new product/part/NRE orders
- Zero value parts/Customer Owned Stock
- Non stocked if not at correct Rev or new product
- Keep checking on “NEW” database for updates to load products
- Amend existing orders, pricing, revision changes and quantity changes etc.
- Planner order book changes on a daily, weekly and monthly basis
- Customer POs
- Customer Managers
- Load price and PO to paid reworks
- Request PO’s from the relevant Customer Manager as well as sales orders from the quality department when the order is received
- Follow customer specific processes, procedures and agreements
- Send parts to dispatch and the picking team for shipment
- RAD to be downloaded from order book on the first working day of the month and sent to picking team
- Work with the picking and dispatch team when parts have not been shipped
- Support dispatch with daily amendments to the Rev/Release to make shipment
- Amend and split lines for daily RAD shipments of runners and repeaters, ensuring the correct quantity and revision is shipped
- Maintain the NRE database and check what can be invoiced to send to dispatch and finance
- Keep the Serial Number database up to date for specific customers
- Work with customers for missing serial numbers
- Follow individual customer agreements for serialisation
- Manage the sales forecast
- Add daily shipments of products, parts & NRE’S using the Syspro sales and added value report to retrieve shipment details
- Add customer PO’s
- Add new lines for new products
- Maintain the customer forecasts
- Work with Customer managers to manage future forecasts
- Sales order Reporting downloads to align sales forecast with order book
- Manage the RFQ in process and customer information folders
- Manage quote and order workbooks
- Assist with companywide hospitality requests as and when required
- Assist with company marketing and PR as and when required
- Support the Planning department as and when required.
- Ensure that all company operating values and compliance procedures are adhered to at all times, including quality management, health and safety, legal stipulation, environmental policies and general duty of care.
- Any other duties deemed necessary.

**Person Specification
- Be computer literate with a sound working knowledge of all Microsoft Office Suites
- Be confident with goodinterpersonal/presentation skills and demonstrate the ability to communicate at all levels within an organisation
- Have a flexible approach and be able to work to a level of accuracy with the ability to meet deadlines

**Knowledge**
- Be able to demonstrate a willingness of the requirements ofa busy office environment preferably within a manufacturing environment
- Be willing to demonstrate capabilities in filing, data entry and communication skills across varying media.
- Some experience of Business Administration

**Remuneration Package
£22K - negotiable depending on skills and experience.

Company Pension (company matching employees’ contribution up to 5%)

Private Medical Cover for employee and family

Death in Service (6 times annual salary)

Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.

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