Administrative Assistant

2 weeks ago


Guildford, United Kingdom RSM Full time

As one of the world’s largest networks of audit, tax and consulting firms, RSM delivers big ideas and premium service to help middle-market businesses thrive. We are a fast-growing firm with big ambitions - we have a clear goal to become the premium adviser to the middle market, globally. This vision touches everything we do, motivating and inspiring us to become better every day. If you are looking for a firm where you can build a future and make an impact, then RSM is the place for you.

Overall Purpose

To provide a high standard of administrative support working across the office and specifically for the ABA service line, playing an important role in assisting other administration team members in the day-to-day tasks involved in the smooth running of a busy office, liaising regularly with the Facilities Manager as required.

**Responsibilities**
- General administration as required including but not limited to:

- Managing the administration of the meeting room booking system and ensuring that external meeting rooms are client ready at all times
- Managing the booking of visitor car parking spaces
- Performing front of house duties as required, greeting clients and visitors, preparing refreshments where appropriate and assisting with any client requirements such as photocopying, scanning, etc.
- Performing regular stocktaking of office consumables ensuring that supplies are kept topped up
- Playing a key role in supporting the Facilities Manager with all facilities matters pertaining to the office, for example logging of faults and repairs, liaising with contractors and updating the Facilities Manager on any repairs which need attention, etc.
- Carrying out regular inspections of the office to ensure all facilities are working, noting any that are not and reporting accordingly
- Managing the incoming/outgoing post requirements for the office
- Scanning and uploading of any office invoices to Concur for approval and forwarding any cheques which arrive to the Finance Team for lodgement
- Archiving of paper files and arranging file destruction as required
- Support to Partners, Directors, Managers and wider ABA team members in both Guildford and Crawley offices
- Provide secretarial and administrative assistance including comprehensive support as required for individual projects to the Partners, Directors, Managers and wider ABA team members in both Guildford and Crawley offices
- Manage diaries and arrange meetings, ensuring that bookings are achievable in terms of workload and time constraints
- Develop a keen awareness of business impact (risk, budget and reputation) and keep the Partners and OMP appraised of anything which could put the business at risk
- Draft letters, format documents, minute meetings and respond to external invitations, liaising with clients as appropriate
- Preparing, amending and sending Letters of Engagement and Disengagement
- Monitoring client identification and keeping accurate records to be uploaded as necessary to Citadel
- Updating business development activity on Dynamics, ensuring that all information is accurate
- Arranging seminars, workshops, client events, managing and co-ordinating suppliers and all event logistics (venue, catering, travel)
- Assisting in the preparation of tender documents ensuring adherence to guidelines on RSM templates and branding
- Ordering of branded stationery items, ensuring regular stock takes of such items are carried out
- To act as an ambassador for RSM at client events, playing a key role in providing a meet and greet service to those attending whether internal or external
- Assisting with billing, provisioning and data updates on RSM’s Practice Management System (PASO), including setting up contacts, engagement codes, updates to existing client addresses, etc.
- Preparing work in progress reports as required
- Providing assistance and cross office support to other service lines as required
- Assisting other team members in the day-to-day tasks involved in running an office
- Performing fire marshal duties as required

**Personal and professional qualities**

To be considered for this opportunity, your qualifications, skills and experience must include:

- Experience working in a similar role
- Excellent communications skills and strong team working ability
- Demonstrate advanced technical skills in using the full range of Microsoft programmes
- Experience of assisting on business development matters and on the preparation of proposal and other marketing documents
- Ability to remain discreet working with confidential matters
- Ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work
- Experience with diary and travel management tasks
- Possess flexibility and adaptability to manage changing work requirements and varying volumes of work

**Desirable**
- Experience of supporting Senior Management and/or Partners
- Forward looking thinker, who actively seeks opp



  • Guildford, United Kingdom Williams Lea Full time

    Finance Administration Assistant **Salary**: £25,000 per annum(increasing to £26,000 on passing 3 month probation)plus company benefits Location: Guildford, GU1 Contract: Full Time, Permanent Shifts: 37.5 hours per week, Monday - Friday, shifts between 9am and 5.30pm with 1 hour unpaid lunch break Work model: Hybrid (2-3 days in the office) Williams...


  • Guildford, United Kingdom Williams Lea Full time

    **Finance Administration Assistant** **Salary**: £25,000 per annum(increasing to £26,000 on passing 3 month probation)plus company benefits Location: Guildford, GU1 Contract: Full Time, Permanent Shifts: 37.5 hours per week, Monday - Friday, shifts between 9am and 5.30pm with 1 hour unpaid lunch break Work model: Hybrid (2-3 days in the...

  • Administrator

    4 weeks ago


    Guildford, United Kingdom Brook Street Full time

    We have an exciting new opportunity for an Administration Assistant to join our clients based in Guildford. You will be responsible for all administration support within the department and liaising with internal and external clients. **Main Duties**: " Complete all key administration functions within the department. " To assist with the administration and...


  • Guildford, Surrey, United Kingdom K3 Capital Group Plc Full time

    The Quantuma Disputes, Investigations & Valuations team are highly experienced in providing forensic accounting, expert witness and dispute advisory services. Our clients are a diverse mix of law firms, government agencies, regulatory bodies, corporates and individuals. We have an opportunity as an Administration Assistant who will provide support to a...

  • IT Administrator

    4 weeks ago


    Guildford, United Kingdom Faith Recruitment Full time

    IT Administrator £25,000pa - £28,000pa Guildford Key Responsibilities and duties: Provide dedicated administrative support to the team Manage multiple workloads across different divisions of the business Support with IT requests raised within the internal inbox Provide assistance with all new starters and leavers IT requirements Manage and...

  • Bank Administration

    1 week ago


    Guildford, United Kingdom Nuffield Health Full time

    HEAD OFFICE Bank Administration Bank Administration Assistant Guildford Hospital l | Reception | Bank contract | Part time £10.04 per hour Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability Our team in our Guildford Hospital...


  • Guildford, United Kingdom Signature Associates Full time

    Job Overview: We are seeking a highly organised and detail-oriented Operations Administrator to join our team. As an Operations Administrator, you will play a crucial role in supporting the day-to-day operations of our company. This is a freelance opportunity at the moment that requires proficiency in administrative tasks and strong organisational...


  • Guildford, Surrey, United Kingdom Experienceguildford Full time

    Volunteer Receptionist and Administration Assistant The Guildford Institute’s mission is to provide an educational, cultural and social community hub in the heart of the town offering a special place for people of all backgrounds to meet, learn and explore. The termly programme includes a range of activities, such as courses, talks and events. We are also...


  • Guildford, United Kingdom Tate Full time

    **Administrator/Receptionist** IMMEDIATE START & INTERVIEWS £21k - £23k Guildford Based Our professional services client based in Guildford is looking for an exception Receptionist/Administrator for their Guildford office. The position will be based in the Guildford branch in a very busy environment. You will provide high quality service in an...

  • Administrator

    3 weeks ago


    Guildford, United Kingdom Lanes-I Full time

    Lanes -I are one of the UK’s fastest growing telecoms infrastructure provider, with a projected turnover in excess of £100 million, over 900 people and a network work branches across London & the South East of England. Our purpose is to sustainably deliver infrastructure. We are on the lookout for an administrator to join our busy HQ. As administrator...

  • Kitchen Administrator

    4 weeks ago


    Guildford, United Kingdom Wentworth Club Full time

    **Kitchen Administrator**: **Food & Beverage**: **About us** Wentworth Club is one of the world’s finest private members Golf and Country Clubs, famous for its outstanding three Championship golf courses, in addition to a luxury Tennis & Health Club. The Club is surrounded and entwined within the Wentworth Estate, one of the most prestigious private...


  • Guildford, United Kingdom Mulberry Recruitment Full time

    Overview **Temporary Data Administrator** **Location: Guildford** **Salary: £11ph** **Start: ASAP** **Main Duties** - Collating and analysing data, checking for any anomalies that need to be addressed - Assisting with compliance projects - Completing tasks and assisting with projects related to the prevention of money laundering, financing of...

  • Admin Assistant

    4 weeks ago


    Guildford, United Kingdom Specsavers Full time

    **Admin Assistant** **Store: Specsavers Guildford Hearcare** **Hours: Full time or Part time available** **Bonus after probation!** **Salary - £8.80 - £11.64** **_ Full Training provided - with great career progression opportunities_** **_ Benefits - Specsavers Perks, Birthday day off, Sick Pay, Enhanced Family leave, WeCare, Headsace_** **_ Admin...


  • Guildford, United Kingdom Charalle Recruitment Limited Full time

    Top Ten Accountancy firm with Offices Close to Guildford station seek an Administrator Secretary to join the Fast growing Audit department. This position would suit a well organised Administrator looking for a career in a Large firm with prospects. Core duties will include the following: - Provide secretarial and administrative assistance including...


  • Guildford, United Kingdom Amber Employment Services Ltd Full time

    Are you an experienced HR Administrator seeking a thrilling challenge in a fast-paced role within an innovative and forward-thinking company? Look no further! We have an exciting opportunity that offers professional growth and development within a rapidly expanding organisation. **Why This Position?** Our client prides themselves on being at the forefront...


  • Guildford, United Kingdom The Watches of Switzerland Group Full time

    Are you a team player with a keen eye for detail? Do you have previous experience in an administrative role? Do you have strong communication and interpersonal skills? Our Aftersales Administrators are passionate about what they do! A team player with a keen eye for detail, you will ensure the administration for repairs is kept in line with company...


  • Guildford, United Kingdom The Watches of Switzerland Group Full time

    Are you a team player with a keen eye for detail? Do you have previous experience in an administrative role? Do you have strong communication and interpersonal skills? Our Aftersales Administrators are passionate about what they do! A team player with a keen eye for detail, you will ensure the administration for repairs is kept in line with company...


  • Guildford, United Kingdom FootfallCam Full time

    _Business Administration Assistant_ **Key Responsibilities**: - To deal with individuals to big corporate customers or resellers, from locally in the UK to customers around the world - To conduct customer profiling, present powerpoints and showcase demo of company products to address to customer’s interest (you will only be supporting sales enquiries,...


  • Guildford, United Kingdom FootfallCam Full time

    _Business Administration Assistant_ **Key Responsibilities**: - To deal with individuals to big corporate customers or resellers, from locally in the UK to customers around the world - To conduct customer profiling, present powerpoints and showcase demo of company products to address to customer’s interest (you will only be supporting sales enquiries,...

  • Project Assistant

    6 days ago


    Guildford, United Kingdom Clinicology Full time

    We are looking for an enthusiastic individual to join our small team as a Project Assistant at our offices on the Surrey Research Park. Job task include, but not limited to; Assistance in Developing of Study Documents Serves as an office-based point of contact for all sites during the course of the study Assistance in Project...