Refrigeration Mgmt Administrator

5 months ago

Leeds, United Kingdom Arcus FM Full time

Overview:
We are currently recruiting for a Project Administrator who will work closely with Projects Director, the project team members and other business managers/leads to help deliver projects efficiently and in compliance with agreed internal / external process & policies.

About the Job:
The Project Administrator will provide direct administrative assistance to the Projects Operational and Commercial teams, and manage the administrative tasks, such as document and information control, distribution, systems, procurement, report collation and communication support. Other duties include;
- Ownership and governance of Arcus systems, administrative processes & records - ensuring systems are kept orderly, accurate and up to date.
- Supporting commercial and operational teams in various day to day tasks (i.e. finance / procurement systems data entry, tender enquiry packs, Health and Safety files, supply chain orders, collating and sharing information etc)
- Various tracker documents including HSQE, tenders, training, workloads, resource, supply chain, holidays etc
- Monitoring shared inboxes and sharing information in a timely manner
- Uploading documents onto client portals
- Meeting minutes (Team meetings/Governance calls/Internal/external meetings)
- Track actions for key stakeholders
- Sharing relevant documentation and reports with the project teams
- Be point of contact for various working groups.
- Developing in-depth understanding of project scope and particulars i.e., timeframes, financials, outcomes
- Ensuring admin resources and equipment are always available. (Project packs, templates etc.)
- Assisting with the development of formal escalation and review processes
- Creation, collation and distribution of reports.
- Positively communicating with clients, supply chain and other internal / external stakeholders.
- General office Management duties i.e. diary management, meeting room bookings, event planning etc (where applicable)

To be successful you will have:
Applicants should have prior experience in a similar diverse role, with the ability to complete both operational and commercial related tasks. You should also have excellent communication skills and demonstrate the ability to develop and maintain strong relationships. Other requirements include;
- Educated to GCSE or equivalent level as minimum.
- Well organised and able to follow defined processes.
- Customer focused with a strong sense of quality and desire for delivering Service Excellence.
- Excellent attention to detail, particularly in pressurised timeframes.
- Strong communication skills (written and verbal)
- Keen eye for detail and quality control - Able to work as part of a team but also with mínimal supervision
- A flexible and “can do” attitude.
- Enthusiastic, resourceful and reliable.

**Health & Safety**

All employees are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.

**When you join us, you’ll receive**:

- Salary: Circa £25,000 depending on experience
- 25 days annual leave, plus bank holidays
- Group personal pension scheme of matched contributions between 5% and 6%
- Life assurance
- Access to state-of-the-art training academy
- Funded training sponsorship scheme
- Refer a friend reward scheme
- Cycle to work scheme
- Health cash plan
- Up to 10% off B&Q / Trade Point
- 20% off Nuffield Fitness and Wellbeing Centres

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