Executive Assistant

3 weeks ago

Didcot, United Kingdom FRS-UK Full time

FRS-UK are working with a rapidly growing biotech based near Didcot, Oxfordshire. It’s an exciting time for the company as they are expanding, and this growth has led to the need for a highly competent Executive Assistant to the Leadership Team and HR lead for the business.

As EA you will work directly with the CEO and CTO and the wider Leadership team to provide essential organisational and coordination such that all daily activities run smoothly. This is an incredibly varied role and so responsibilities will spread across organising travel and speaking commitments, liaising with external stakeholders, supporting with diary management and meeting arrangements, supporting the CEO in Board meetings by taking accurate minutes, and generally organising and coordinating the team.

There is a significant potential for growth in this role, particularly in the HR elements of the role in future.

**KEY RESPONSIBILITIES**

Responsibilities in brief include:
**Provide executive support to the leadership team**:

- Coordinate meetings and appointments.
- Organise board meetings and take accurate minutes.
- Organise travel arrangements.
- Deal effectively with all incoming communication and filtering and prioritising any correspondence for the CEO/CTO
- Liaising with external stakeholders

**Lead the internal HR function**:

- Coordinate induction for our new starters, working with line managers to ensure team members feel confident and prepared for their new role.
- Ensure that all new starters have the right resources and equipment for their role.
- Coordinate off-boarding for leavers.
- Manage the Sponsor Licence
- Support the implementation of new HR policies and procedures.
- Liaise closely with our external HR Consultant.

**PERSON SPECIFICATION**

We are looking for a proactive and highly organised individual who has proven experience of working with executive level leaders, ideally in a start-up or scale up environment. You will have a collaborative and enthusiastic approach to work and demonstrate the ability to influence and motivate others effectively. You have excellent communication skills, both written and oral. You will be used to dealing with multiple spinning plates and remain calm under pressure.
- Relevant experience as an EA or personal assistant at Board level.
- Experience in managing recruitment and/or HR tasks.
- Start-up experience is desirable.
- An interest in the field of science and research
- Ability to influence stakeholders at all levels and manage senior executives.
- Adaptable mindset with the ability to work in a fast-paced and dynamic environment.
- Outstanding organisational and multi-tasking skills
- Excellent verbal and written communication skills
- Ability to work independently and in a collaborative team.

The role is hybrid, with at least 3 days office based. Ideally you will be based in South Oxfordshire. The company actively encourages flexible working patterns.

**Job Types**: Full-time, Permanent

**Salary**: £40,000.00-£50,000.00 per year

**Benefits**:

- Company pension
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Didcot, Oxfordshire: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: EAHR_FRS_2023

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