Accounts Payable Assistant

4 weeks ago

Bristol, United Kingdom Adecco Full time

We have an exciting opportunity for an Accounts Payable Assistant to work for Avon and Somerset Police at their Patchway Police Centre in Bristol.

This is a long term temporary assignment until November 2024 initially, working Mon-thur 8-16.00 & Friday 8-15.30 37 hours a week.

This role will be blended working but primarily you will be working from home with a view of attending the office as and when required so you would need to be relatively local.

Role Description

To provide an efficient and effective accounts payable service ensuring all payments including, invoices and credit notes are processed for payment within agreed timescales and parameters and in line with organisational procedures. To be accountable for delivering all areas of the job role and to undertake any commensurate tasks that may be required from time to time.

Main Responsibilities
- To receive, upload, verify and process invoices, credit notes and electronic payment request forms including the running of reports, recurring payments, direct debits and direct input as appropriate. To ensure requests are submitted on the correct forms, authorised by the budget holder and correct budget codes used.
- To ensure the highest standards of Customer service and care are maintained when dealing with all stakeholders and customers. This Includes recognising and respecting diversity and confidentiality issues.
- To pro-actively manage work cycles to ensure prompt invoice payment. To investigate and follow-up, research, chase and escalate outstanding queries/transactions as appropriate. To respond to queries/issues promptly and efficiently, interrogating, researching and providing information from the systems. To action as necessary - including the cancellation of duplicate payments, making decisions on how to process or seeking guidance and advice where appropriate in dealing with more complex queries/issues. To advise stake holders and customers on the effective resolution of queries.
- To provide effective and efficient high quality administrative service. To provide guidance and support to promote best practice., ensuring that goods receipts are processed, invoices checked and processed and all associated end to end processes completed, including SAP input.
- To communicate via telephone, face to face, electronically and in writing with our stakeholders, the public, external organisations and customers. This relates to administrative matters, which include producing electronic reports on invoices and credit notes, payments and investigating and researching systems to respond to and resolve customer queries. Develop and maintain excellent links and good working relationships with all stakeholders and customers. This will involve managing, investigating, prioritising and being responsible for reviewing vendor accounts, ensuring accounts are not put on stop, dealing with vendor refunds and liaising with other internal departments to ensure end to end processing.
- To maintain appropriate and accurate filing and record systems, both manually and computerised. Conduct audits of data, including reviewing, amending and deleting information, to ensure accuracy and validity. Manage and collate information to enable the line manager/ management team to respond to queries on specific issues. This will include providing background papers and collating all relevant information.
- To play an active role in contributing to the development of the team through training and supporting colleagues and customers by promoting and sharing best practice. To contribute to a programme of continuous service improvement including participating in projects and / or working groups - for example to develop 'centres of excellence'.
- To contribute to the financial accounts processes through the analysis and review of payments to our vendors and taking appropriate action. To pro-actively manage payment to vendors to identify continuation or completion. To accurately process payments on computerised system in accordance with procedures.
- To provide general support, where required, including undertaking the maintenance and operation of equipment, replenishment of consumables, arranging equipment repairs, photocopying, sending faxes and ordering documents

Essential
- Experience of working in a administration function preferably in a complex multi-functional organisation.
- Ability to work on own initiative and as part of a team.
- Excellent customer relation skills to liaise with suppliers, internal and external customers both verbally and in writing.
- Experience in accurate data extraction and input.
- Methodical and consistent approach to the organisation of workload.
- Experience of demonstrating analytical and problem solving skills.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please conta

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