Office and Events Support Coordinator

1 month ago

Addlestone, United Kingdom Schindler Full time

**Location: Addlestone, England, United Kingdom**
**Job ID**: 70051

**We Elevate... You**:
Join Schindler and help us elevate our world: Use your skills to allow megacities to grow. With our elevators and escalators, we keep the urban world moving.

Since 1874 Schindler has been a Citymaker with a proud reputation for elevating not only buildings, but the well-being of everyone who lives and works in them. People, passion, and innovation are the pillars of our success.

Schindler is one of the world's leading suppliers of elevators, escalators and moving walkways. We employ talented individuals in over 100 countries worldwide to design, develop, install, maintain and modernise the mobility systems that keep the world's urban population on the move. We offer a dynamic, forward-looking work environment that enables our employees to innovate and excel in their chosen fields.

**Join us as a**

**Office and Events Support Coordinator**:
**Duties & Responsibilites**:

- Meet and greet all visitors to Head Office and Meeting rooms management
- Guide and direct visitors to appropriate departments, as necessary
- Maintain applicable systems for visitor sign in book and courier book.
- Receive and open any unmarked post
- Provide point of contact for incoming couriers, deliveries, and other post
- Receive and distribute all post for all departments into relevant pigeonholes
- Frank outgoing post and organise outgoing couriers if required
- Keep the reception area clean & tidy at all times (note, there is a separate Cleaner)
- Ensure kitchen areas are kept well stocked
- Manage all FM related tasks for Head Office including compliance/sustainability documents
- Provide assistance on FM related projects across our property portfolio.
- Arrange any necessary trades for all maintenance / repairs
- Support the wider branches’ requirements for stationary ordering and controlling the spend output
- Administer purchase order needs
- Organizing events at head office and working with suppliers for external events including researching and providing proposals with costs for review.
- Supporting senior executive team with town halls and exhibitions as required
- Organise Catering needs
- Strong organisational and administrative skills
- Proven receptionist experience
- Excellent IT & Telephony systems skills
- Good written and spoken communications skills
- Provide excellent first-line customer service with a positive 'problem solving' approach.
- A positive can-do attitude and natural gravitas and presence to make things happen
- Able to work on multiple activities / projects simultaneously
- A true team player who is reliable, trustworthy and open
- The ability to stay calm under pressure
- Diplomatic skills, for dealing with customer enquiries & complaints
- Self-motivated and able to use initiative
- Possess a strong attention to detail
- Ideally a First Aider and Fire Warden; or willing to train

**Can You Elevate Us?**:
At Schindler Group we value inclusion and diversity, and practise equity to create equal opportunities for all. We endeavour that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, colour, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health or disability.

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