Events & Groups Executive

2 weeks ago

Dundee, United Kingdom Apex Hotels Ltd Full time

**Job Ref**:10708

**Branch**:Apex City Quay Hotel and Spa

**Location**:Apex City Quay Hotel and Spa, Dundee

**Salary/Benefits**:Competitive Salary plus excellent benefits package

**Contract type**:Permanent

**Hours**:Full Time

**Hours per week**:40

**Posted date**:01/03/2024

**Closing date**:14/04/2024

**Are you an experienced Events Coordinator who can efficiently handle bookings for our Conference and Events spaces whilst ensuring our clients are given the best experience possible? Are you a confident administrator with experience in Conferencing and Events? If so, we have the perfect opportunity for you**

**Why Join Apex Hotels ?**

You will receive a warm welcome into the Apex family on joining us as a Events and Groups Executive. We genuinely care about our guests and each other and we show this through our family values of Trust, Passion, Friendliness and Teamwork. It is these values that support you to be yourself here at Apex Hotels. By bringing your own personality, passion, and ideas to the role, you will add a new dynamic to our innovative and supportive Sales and Events Team. We believe it is our personality, style and friendliness that makes Apex Hotels.

**Role Overview**:
This is an on-property role where you will be based in our hotel office space located at Apex City Quay Dundee. You will work on a rotation basis within our Events and Groups team where we work to a rota, with core hours covering the office hours between 8:30am - 6pm.

You will have excellent communication skills are essential for this role as you will be required to work closely with many stakeholders. These will include clients, the wider Sales Division including your Events Groups team members, based throughout the portfolio, as well as all Operational Teams to ensure the effective planning of each booking. Flexibility is required in response to changing client requests and the fast paced nature of the role

**Main Responsibilities**:

- Effectively promote all the hotel's facilities to the Conference, Event and Group rooms market to achieve the maximum sales revenue and client satisfaction for each event.
- Ensure that each enquiry and booking is handled efficiently from enquiry stage through to arrival, departure, billing and follow up.
- To maintain an accurate status of all enquiries and bookings and to ensure that the highest standard of administration is carried out for every group enquiry and booking.
- Enter all details into Infor SCS, reporting on all activity conducted with each enquiry and booking
- To be responsible for issuing contracts and paperwork, in line with Apex procedures

**About you**:
We love to welcome people with different experiences and from different places into our Apex family. We want to ensure you get the best experience from the role you begin your journey with us in. To excel within this role, you will have:

- Previous Event and/or Group rooms related experience
- Can demonstrate good organisational skills and attention to detail
- Excellent interpersonal and communication skills
- This role is very customer focused and requires excellent customer service at all times.
- You will have great multi tasking skills with the ability to prioritise workloads

You will work with great people, enjoy your time at work, develop new friendships, networks, and skills, and of course you will also receive a competitive rate of pay and a generous range of employee benefits which includes:

- 29 days holiday
- Access to an external Employee Assistance Programme
- Inhouse company interactive employee communication APP
- Entry to our state-of-the-art gym and pools
- Training and development from day one
- £200 referral bonus when your friends or family join the team

And once you smash your probation, you’ll also receive
- Contributions to a pension scheme
- Critical Illness Death in Service cover
- Employee of the quarter and annual recognition schemes
- 50% discount in our restaurants
- Annual anniversary Complimentary guest experience overnight stay and dinner for two
- Cycle to Work Scheme
- 50% discount in our restaurants
- Discounted room rates
- Spa discount

We encourage you to bring your true self to work. We’ll provide great training and development opportunities, allowing you to flourish in a fulfilling career, reaching your dreams and aspirations. Our family can never be too big, there’s a place here for you. We have one ask - that you bring your personality, ideas, and spark. We’re an innovative, thriving business and we want you to be part of our exciting journey.

If this is you,Click Apply. We look forward to hearing from you.

INDP

**About the Apex City Quay Hotel and Spa**

The Apex City Quay Hotel Spa has award-winning spa facilities, a restaurant, bar and meeting rooms. It’s a ten-minute stroll from RRS Discovery, Caird Hall and high-street shops.

The hotel has 151 bedrooms, features ample natural light through floor to ceiling windows and boasts a fantastic view

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