Safeguarding and Inclusion Administrator

2 weeks ago

Preston, United Kingdom EFL Full time

**SAFEGUARDING AND INCLUSION ADMINISTRATOR**

**EFL Preston Office - Hybrid working**

**35 hours per week**

**Up to £20k**

**KEY RESPONSIBILITIES**

The main areas of responsibility include
- To provide administration support for the Inclusion and Safeguarding teams, including the administration of key projects.
- To manage external communications with stakeholders e.g. training requests, request for information, availability etc.
- To assist members of the Department with the organisation of Seminars, Conferences and / or Training, including venue bookings, facilities requirements and the collation and dissemination of information.
- To manage the Departmental diary including Seminars, Conference and / or training sessions to ensure maximum club representation and to proactively promote and follow up the registration of all EFL Clubs.
- To manage the registration and certification for any completed training, maintaining accurate and appropriate records.
- To be the first point of contact for queries relating to Safeguarding and Inclusion including management of mailboxes.
- To be responsible for the management of information uploaded onto the Club Portal System (CPS) on behalf of the Department.
- Create and develop administrative procedures on behalf of the Department.
- Work with the Inclusion and Safeguarding Managers and/or Officers, to ensure all requested data is collated from clubs, including but not limited to, the creation and maintenance of relevant contact details etc. providing regular feedback as required.
- To manage the scheduling for internal and external meetings and / or committees as required.
- To provide strong administrative support including developing multiple systems for confidential information, and to produce training, guidance and presentation material, as required by the Inclusion and Safeguarding Departments.
- To attend and minute meetings as required.
- To utilise, maintain, contribute and develop systems currently utilised by EFL and other relevant stakeholders e.g. Club Portal System (CPS).
- To provide cover, guidance, and advice to the Executive Office and EFL, ensuring a consistent and timely response to internal and external stakeholders.
- To promptly make reports as required to in connection with any matter that may have an ongoing effect on the Inclusion and Safeguarding departments or the EFL.
- Cover and support members of the Inclusion team as required, undertaking tasks to allow for effective delivery of team requirements.
- To maintain a professional, business-like approach when representing the EFL with both internal and external stakeholders ensuring the reputation of the EFL is maintained and enhanced at all times.
- Any other duties as required by the line manager.

**PERSON SPECIFICATION**
- Previous experience of working in a multi-faceted, administration role.
- Experience of managing a departmental diary, organising and supporting a wide range of events and projects.
- The ability to communicate effectively with a wide range of internal and external stakeholders.
- The ability to work flexibly and adapt accordingly to achieve defined deadlines and KPI’s.
- Exceptional communication and interpersonal skills, both oral and written, including proven experience of influencing individuals at all levels.
- The ability to work and remain calm under pressure and to be flexible as the role dictates.
- Ability to develop and maintain working relationships at all levels throughout a range of circumstances.
- Proactive approach to day-to-day issues.
- Exceptional organisational skills, ability to multi-task, prioritise and manage own workload amid conflicting demands and deadlines.
- Advanced knowledge and experience of Microsoft Office Packages (i.e., Outlook, Word, Excel and Power Point.)
- The ability to research and collate information in various methods.
- Ability to work in a sensitive and confidential manner.
- Contribute to promoting equality and diversity as part of the culture of the organisation

**ADVANTAGEOUS**
- Previous experience of working in a Safeguarding and / or Inclusion administration role.
- Knowledge of the EFL, its 72 Member Clubs and the wider football family.
- Experience of using editing software programmes such as Microsoft Publisher/Adobe Photoshop.
- A knowledge of legislation and practice relating to Equality and Safeguarding.

**Benefits Package**:

- 23 days holiday (plus 8 bank holidays), rising to 25 days after 5 years.
- Generous Pension scheme
- Free parking
- Access to CPD
- Employee Assistance Programme
- Season ticket loan
- Access to match day tickets

**Inclusion Statement**

The EFL is committed to creating an inclusive and diverse environment and is proud to be an equal opportunity employer. Applicants fulfilling the criteria will be considered in a meritocratic way and without regard to race, ethnicity, religion or belief(s), gender, gender identity or expression, sexual orientation, marital status, disability, a

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