Executive Support Assistant

3 weeks ago

Durham, United Kingdom Randstad Construction and Property Full time

Executive Support Assistant

£20.79 per hour plus benefits

12 months (Maternity Cover)
Full Time - 37 hours per week

Hybrid 3 days office / 2 days home

Durham based

My client has a great opportunity to be one of their Executive Support Assistants to support 3 of
their Executive Directors to use their time efficiently, provide accurate, confidential, and
proactive secretarial and organisational support.

They're looking for you to proactively manage the diary, meeting requests, external visits and
speaking engagements and ensure schedules are organised and run smoothly. You'll be
proactively forward planning their diaries and overall workload, highlighting potential issues
and pinch-points and suggesting/drafting solutions. Through continual horizon-scanning of
the diary ensure Directors have appropriate planning and preparation time including co-
ordination of any required pre meetings and briefings.

You'll be setting up effective systems to ensure meeting and committee papers, performance
reviews, training and other key pieces of work are received within the required time frames,
along with adherence to all relevant regulatory rules and guidance applicable to the role,
along with collation of and logging of all records including regulatory documentation. Also,
where required, you'll provide secretariat support at directorate level meetings.

They're looking for you to manage all customer, MP and wider stakeholder correspondence
which is received via the executive and liaise with relevant teams and managers to ensure
this correspondence is responded to effectively. This may involve the need to talk directly to
customers and other stakeholders too.

You'll be coordinating their travel and accommodation arrangements ensuring sensible use
of time and production of detailed and accurate travel itineraries. As part of a team providing
Executive Support, cover for and assist other Executive Support Assistants with tasks such
as Board papers, general office administrative systems and a focus on continuous
improvement at times of high workload or personal leave.

About you
We're looking for you to have proven PA experience working with Executives/Directors and
be an advocate for change in an organisation, along with new systems and technology that
is being introduced to an organisation. You'll be forward thinking, so able to think ahead and
second guess requirements and needs at times.

You'll have proven experience of working within a team, able to prioritise and manage
deadlines, along with interpreting needs and creating effective presentations. You'll have
proven excellent written and verbal communication skills, along with organisational and
administrative skills with a keen eye for detail.

They're looking for you to have resilience to adapt to ever changing priorities and demands,
demonstrating knowledge and professionalism to support leaders to achieve outcomes,
along with the ability to build relationships and networks at all levels throughout the
organisation.

You'll have proven computer and technology skills, including excellent knowledge of Outlook
and Microsoft packages too.

If you would like to discuss this opportunity further please contact me:

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business

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