Operations Assistant

We are hiring

Circet UK are looking for an Operation Assistant to join our Home division in Selkirk. Reporting to the Fibre Operations Coordinator, you will be responsible for ensuring that Circet Home completes as many Fibre jobs as possible successfully daily, and closing jobs down to allow us to bill the clients accurately.

Working with Circet

Circet Ireland & UK have built an ever-growing portfolio of specialist services. We are leading providers to the Telecommunications, Transport Infrastructure and Power Sectors in Ireland and the UK. We are driven to be innovative and proactive in delivering solutions that meet our client’s expectations while not losing sight of their changing requirements. With over 4000 employees across Ireland & UK we continue to bring people together to make this happen.

JOB PURPOSE:

* Daily managing of Fibre Clients, paying particular attention to request from the clients and escalating these if necessary to the Fibre Operation Coordinator.

* Handling of Fibre escalations into the department and carrying these out through to a resolution where possible, escalating any serious complaints as per our processes and feeding back to the FOC

* Reporting directly to the FOC, the FOS will communicate regularly with our Fibre customers, Fibre client contact centres engineers and Supervisors throughout the UK via both inbound and outbound service calls, e-mail and webchat.

* The FOS will be responsible for all Fibre engineer processes such as Start My Day, Timeslot Adherence, Engineer Utilisation and End My Day. They will review all jobs complete by their engineers to ensure the forms match the action undertaken on site, that all stock is recorded and that notes and signatures are captured. If any information is missing they will liaise with the engineer to capture this.

* FOS will also react to issues as they arise and take corrective action, this might include updates to customers or escalation to Fibre Supervisors/Client Liaison Managers.

* FOS will ensure they have a good working relationship with the Fibre Supervisors, Fibre manager and Client liaison to allow any discussions surrounding in day issues and follow correct escalation procedures

REQUIREMENTS:

* Competent on Microsoft packages, in particular Excel. Prior Service Centre Agent experience and must be prepared to undertake additional training as required.

* Results driven, analytical and with a sensible approach to tasks.

* Delivers targets on time – able to manage their own workload, identifies and takes remedial action if targets not being met.

* Initiative – comes up with creative solutions to deliver service.

* Value to team – gets to know their colleagues, understands individuals and tolerant of differences, friendly and approachable, a real team player.

* A great communicator who isn’t afraid to raise concerns if issues arise.

* Able to adapt to new environment and has a real ‘can do’ attitude

* Good working Knowledge of work management systems and windows (Excel/Word)

* Good awareness of Health & Safety and Quality Assurance Procedures

* Sound Telecommunication Knowledge

* Effective Teamwork

* Self-motivated, able to motivate others effectively Professional & technical expertise enthusiastic, passionate, patient and should be a critical thinker

* Should possess good logical skills and ability to prioritise tasks depending upon the situations

* Recognise people’s right to privacy and dignity, treating every person with respect

* Willingness to embrace integrated model and new ways of working

* Responsible for keeping safe any personal information, not transferring any data without the appropriate safeguards

* Be aware of physical security of data and use encryptions' and passwords to protect it

* Complying with relevant policies which guide the Circet Home processes.

* Reporting any possible security breaches to IT department immediately.

Why work in Circet?

* Be part of a company that encourages involvement, diversity and inclusion

* Be part of a company that nurtures excellence and develops leaders

* Be part of a company that encourages personal development and career progression through our further education programme, mentoring programme and pathway programme

* Be part of a company that is dedicated to making a difference through our Corporate Social Responsibility

* You will get a competitive salary and a benefits package which includes 25 days annual leave per annum, life assurance, access to Employee Assistance Programmes and access to career developmental opportunities