Fleet Assistant
2 weeks ago
We are are an industry leading interior fit out and logistics service provider with HQ's across the country. We are currently looking for Fleet Administrator / Assistant to join the team on a permanent basis.
Roles and responsibilities include but are not limited to:
· Perform general administrative tasks such as answering phones, responding to emails, and managing correspondence.
· Maintain and update company databases and filing systems.
· Collaborate with different departments to facilitate smooth operations and effective communication within the organisation.
· Administration of services & processing of fleet related fines.
· Administration of various systems to include in house Fleet management database and various government portals.
· Administration of procurement activities.
· Establish relationships with operational teams to support systems usage relating to Fleet & Fuel administration.
· Interface with group IT.
· To support and develop the administration team to maximise innovation and a ‘can do’ culture
· Ability to cleanse and realign existing databases
· Liaising with repair agents on various maintenance issues and updating our systems with detailed and accurate information
· Keeping accurate paper and electronic records, accurately capturing information from emails or calls and updating job notes
· Uphold service contract obligations and operational requirements, reacting swiftly and appropriately
· Liaise with Suppliers to ensure our requirements as the Customer are met
· Follow up and feedback to line manager on Supplier performance
· Updating spreadsheets and systems
· Communicating and coordinating effectively with various departments
· Maintaining filing systems
· Carrying out any other ad hoc admin duties
Skills:
· 5 GCSE Grade 9-4 (A* - C); additional qualifications in administration or relevant field is a plus.
· Previous Administration experience preferred.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software, with advanced excel skills preferred.
· Excellent organizational and time management skills.
· Strong communication abilities, both written and verbal.
· Attention to detail and accuracy in all work tasks.
· Ability to multitask and prioritize tasks effectively.
· A proactive approach to problem-solving and a willingness to take initiative.
We are currently interviewing with a start available as soon as possible
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