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Management Assistant
2 months ago
The role is based in Fareham, the role is something you will provide Executive Support, Provide high-level Admin & Secretarial support to the executive team, including managing calendars, scheduling meetings, and organising travel arrangements.
Client Details
Our client prides themselves on providing high quality, expert advice and support on all aspects of Transport Planning, Travel Planning, Civil and Structural Engineering based in Fareham.
Description
The main responsibilities for the Management Assistant role are:
Welcome visitors to the office and take switchboard calls
Maintain office supplies
Respond to customer correspondence and enquiries
Support Directors in their roles as and when required
Provide weekly reports for Directors
Coordinate diary entries for regular meetings (Board, Sub-Board, Regional Updates)
Organise legal documents to be reviewed by Directors and project team
Assist the Group Office Manager in ensuring all HR and Health and Safety records are kept up-to-date
Assist the Group Office Manager with HR and H&S functions
Assist the Group Office Manager in ensuring full compliance of all QMS policies and procedures
Assist in implementing and maintaining the QMS procedures and office administrative systems
Assist with maintaining contact register
Assist with approving employee expenses
When required, to assist with creating invoices
Assist with marketing activities which includes digital platforms
Assist with organising events including hotel bookings and travelProfile
The successfulm candidate for the Management Assistant role is someone with the following:
Skills:
Excellent written and verbal communication skills
Ability to communicate effectively and politely
Fast and accurate typing skills, high level of proficiency in Microsoft packages
Ability to prioritise workload
Ability to work effectively with other staff and as part of a team
Ability to work on own initiative
Previous office-based experience is essentialBehavioural:
Have a pleasant and courteous disposition
Ability to work calmly under pressure
Disciplined, well organised and conscientious
Promote and respect the principles of confidentiality
Be skilled interfacing with people (Staff and Clients alike)
Set an example to all staff by demonstrating compliance with the company's policies and procedures and operate within the company controls and QMS
Act with honesty, integrity and maintain the highest ethical standards regarding company business both in and out of the workplace
Be an effective participant at meetings
Look to solve problems
Work effectively, efficiently and accurately
Be adaptable in carrying out functions on behalf of the company
Be willing to go the extra mile to ensure task completionJob Offer
The candidate for the Management Assistant role will receive:
Competitive salary
Permanent contract
Holiday package
Pension package
