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Personal Assistant

1 month ago

Port Glasgow, United Kingdom Hays Business Support Full time

Your new company
Our client is a well established manufacturing organisation going through an exciting period of growth.

Your new role
You will provide a thorough and efficient secretariat service to the Board and its Committees, ensuring smooth and effective administration of Board activities as well as supporting the Senior Leadership Team. Supporting the CFO and Chair with full diary and inbox management, prioritising commitments and forward planning their workload. You will be arranging their meetings, travel, and appointments, taking full responsibility for creating a seamless working pattern to ensure business success. General administration of paperwork and document management is required within this role, handling confidential information delicately and professionally.

Arranging and attending Committee and Board meetings, creating agendas and presentations, and ensuring that relevant documents are distributed in preparation for the meetings will be your responsibility. You will be required to take accurate and concise minutes, recording key decisions and following up on actions with the attendees.

Reporting to the Executive Assistant to the CEO, you will provide support to the wider team with event coordination, meeting support, projects, and administration. This is an office-based role, working from 8am to 4:30pm Monday to Thursday and from 8am to 1pm on a Friday. Flexibility is offered for hybrid working once a week when diary commitments allow.

What you'll need to succeed

Proven experience of multiple stakeholder management.
Strong minute taking experience.
Demonstrated experience of working within a fast-paced, varied environment.
Organisational skills to efficiently work to tight deadlines.
Professional written and verbal communication skills.
The ability to demonstrate discretion when dealing with confidential information.
Use of Microsoft Office packages.
What you'll get in return

Flexible working options are available.
Competitive salary.
1pm finish on a Friday.
30 days annual leave.
Auto-enrollment pension scheme.
Employee assistance programme.
Discount platform for shopping, restaurants, cinema etc.
Parking on-site.
Career progression and upskilling opportunities.
A friendly and supportive company culture.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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