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Junior Document Controller

3 months ago

St Pancras and Somers Town, United Kingdom Bouygues UK Full time

Bouygues UK have are offering an exciting opportunity to start your career in construction as a Junior Document Controller.  You will gain experience in  the efficient control of documentation and administrative processes. In the role you will be supported by Assist Senior Document Controller & Senior Office Manage.

Our project Oriel is a joint initiative to transform a two-acre site at St Pancras Hospital to deliver a pioneering eye care, research, and education centre. The project will be a new, state-of-the-art building with an anticipated gross internal area of up to 46,000m2. Designed with flexibility in mind, it will be able to meet future service requirements and keep pace with changes in technological, medical or research requirements. Its design has been the subject of an extensive programme of engagement with patients, staff and partner organisations to ensure a national standard for accessibility is created.

Essential Criteria:     

Good IT skills (MS Office)

Capacity to work effectively within a team environment

Systematic problem solving ability

Attention to detail

Well proven Organisational skills (prioritising tasks, respecting deadlines, methodical work) 

Familiar with web based systems

Job Purpose and Scope:

Assist with managing access to the Internal / Project / Client and Archiving CDE’s - Asite & Sharepoint, and updating the access matrices accordingly

QC checking in Asite

Adding new BYUK joiners to Oriel group email and Fieldview

Dispatching information to various parties as defined in the workflows & distribution lists

Regularly reviewing the Internal/ Project and Archiving CDE and reporting on compliance with Filing & Archiving procedures

Updating team directories

Assisting BYUK & external users with Asite & Sharepoint queries

Maintain and complete the electronic document control filing and archiving

Assisting with creating new issuers in Asite and with customizing folders and folders structure, security roles, custom fields, forms and workflows to the specific requirements of the project

Liaise between Project Management and [when applicable] the external company employed to organise H&S Files and Operational & Maintenance Manuals to ensure appropriate submission of the approved Stage 6 drawings for inclusion in such documentation

Effectively communicate between all relevant departments, to liaise between Client, Consultants and project staff for document control matters, advising on the correct use of the system and notifying them of any relevant changes and updates to the use of the system, set up and processes.

Why Bouygues UK

Day in day out our teams deliver some of the most technically innovative and challenging projects across the UK and the world. With a strong corporate culture our values reflect how we operate with Respect, Excellence, Courage, Integrity and Passion. We offer competitive basic salaries coupled with generous company benefits including:

26 days annual leave, increasing to 30 days

2 paid volunteering days a year

pension scheme

Life insurance

private medical insurance

BY Extra – opt into lifestyle benefits

Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification. Together with our partners and clients, Bouygues UK delivers award-winning construction, development and regeneration projects to the most exacting standards across public and commercial private sectors. Bouygues UK is part of the Bouygues Group, a diverse global business which operates in the construction, engineering, energy, media and telecommunications markets. With annual sales of over €32 billion and operations in over 100 countries, the financial strength of our group is a key differentiator in these challenging economic times.

Be Yourself

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.  We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal conviction