Purchase Ledger Administrator

2 months ago

Darlington, United Kingdom Optimum Recruit Limited Full time

We are looking to recruit on behalf of our client, an experienced Purchase Ledger Administrator to join their existing team on a permanent basis.

The Purchase Ledger Administrator will be joining the Finance team, led by the Financial Controller. This role represents an exciting opportunity for the right person to join us on the next part of our journey. Day to Day, you’ll be responsible for maintaining the purchase ledger with the main duties as follows:

1. Assisting with the Purchase Orders and related invoices including allocation of PI references, gaining authorisation of invoices, coding invoices with nominal ledger codes, inputting the invoices to the supplier accounts on the Purchase Ledger.

2. Prepare and process payment runs for authorisation, ensuring adherence to payment terms and deadlines.

3. Reconciling payments made to the ledger against the creditor analysis and action any overdue invoices.

4. Logging of daily transactions noted on the sterling bank statement into the system, identifying direct debits and foreign transfers.

5. Management of sterling and foreign petty cash ensuring an adequate float is retained at all times and all transactions are recorded appropriately with weekly and monthly reconciliations.

6. Processing of foreign invoices including maintaining the relevant payment records.

7. Assisting in the month end processes, ensuring that the procedures are followed to the company timetable.

8. Reconcile supplier statements and resolve any discrepancies in a timely manner.

9. Communicate with vendors regarding payment inquiries, discrepancies, and payment-related issues.

10. Maintain accurate and up-to-date supplier information in the accounting system.

11. Assist the Financial Controller with managing a small fleet of vehicles.

Job Requirements:  Purchase Ledger Experience: over 3 years (preferred)  Good knowledge of accounts payable processes and procedures  Knowledge of Sage or another ERP system  Knowledge and previous experience of EDI would be advantageous  Experience of reconciliations and payment processing  Proficient in Microsoft Office, particularly Excel  High level of accuracy and attention to detail  Adaptive, flexible and able to embrace change  Excellent communication skills, both verbal and written

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