Facilities Co-Ordinator

3 weeks ago

Didcot, United Kingdom Invictus Group Full time

Job Advert: Contract & Reception Support (Maternity Cover)

Location: Didcot (OX11)

Position: Contract & Reception Support (Maternity Cover)

Salary:

* £14.45 per hour (Monday to Friday)

* £19.12 per hour (Saturday rate)

* £25.49 per hour (Sunday rate)

Hours: Monday to Friday, 8:00 AM - 4:30 PM

About the Role:

Our client are looking for a dedicated professional to provide Contract and Reception Support in Didcot. This maternity cover role involves administrative tasks, maintaining compliance, and supporting the business team.

Responsibilities:

* Create work orders through Maximo, allocate to engineers’ PDAs, and update completed jobs.

* Maintain effective communication within the management team.

* Keep contracts folders updated with necessary documents.

* Ensure all site Risk Assessments are current and update the Risk Assessments Matrix.

* Arrange and track in-house and external training.

* Update and manage Training Matrix, QSHE spreadsheets, and IMS folders.

* Order Uniforms, PPE, Stationery, and office supplies as needed.

* Check and replenish first aid kits.

* Maintain organized filing systems.

* Provide reception cover during holidays, sickness, and lunch breaks.

* Support the Admin Team as needed.

* Perform other tasks as requested by the Office Manager and Senior Management Team.

Requirements:

* Proficient in MS Office applications.

* Experience with Maximo/CAFM System.

* Excellent communication and interpersonal skills.

* Strong time management skills.

* Flexible and adaptable.

* Action-oriented with high standards of quality and productivity.

Person Specification:

* BPSS clearance required before starting.

* Efficient, friendly, and helpful demeanor.

* Customer service-focused.

* Commitment to high standards and continuous improvement.

* Compliance with procedures and systems to deliver quality work.

* Strong interpersonal skills with clients, customers, and team members.

* Highly organized and professional.

How to Apply:

If you meet the qualifications and are interested in a temporary role, please send your CV and a cover letter to [email address] or contact us at [phone number] for more information.

Application Deadline: [Insert Deadline]

Join the team and help create a professional and efficient working environment. Apply today

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