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Administrative Assistant

3 months ago

Craigavon, United Kingdom Apple Recruitment Full time

POSITION: Administrative Assistant (Band 3)

LOCATION: Craigavon area

HOURLY RATE: £11.67

HOURS: 37.5 hours, Monday – Friday, 9am – 5pm

On behalf of our client, we are seeking an Administrative Assistant to work as part of the Medical Locum Team to provide admin support in the management of medical locum cover. This will involve receiving locum shift information, inputting shift details onto the HSC eLocum System, liaising with medical staff and managers, contacting agencies, assigning Locum cover and processing payment and invoices for shifts worked.

Main Responsibilities/Duties:

* Action all locum shifts requests in a timely manner as received from Trust Requestors and send notifications to available doctors using HSC eLocums, Agencies and internal contacts as appropriate.

* Continually monitor live locum shifts, flagging difficulties in filling shifts with the Medical Locums Team Admin Officer for consideration of escalated rates.

* Follow up and document approval from senior management when using escalated rates.

* Liaise closely with Trust staff / managers regarding locum cover for vacant shifts; notifying key contacts in a timely manner when locum cover cannot be provided to ensure alternative arrangements can be put in place.

* Liaise with Agencies ensuring up to date CVs and correct booking forms have been received and saved appropriately.

* For agency bookings, ensure that CVs are approved by the relevant AMD and are appropriately ranked for use in line with Trust protocols.

* Maintain Ad Hoc spreadsheets for each Specialty for locum requests and bookings, ensuring supporting documentation is retained.

* Assign Doctors to shifts where appropriate and advise them of reporting arrangements, as well as notifying the Shift requestor / relevant key contacts.

* Ensure all safeguarding checks have been confirmed before a locum doctor undertakes a locum placement, including a further GMC registration check and alert list check.

* Ensure that all payments to Locum Doctors are processed in line with protocols to ensure timely payments.

* Process Retrospective claims in a timely manner, ensuring the correct hours and rates of pay have been stated in the claim.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by Wednesday 24th July. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

Applicants must, by the closing date for applications, have:

Experience/Qualifications

1a.) 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification

AND

1 years’ experience in a clerical / administrative role

OR

1b.) 2 years’ experience in a clerical / administrative role.

2.) Experience in the use of Microsoft office products including Excel, Word & Outlook or equivalent.

Skills/Abilities/Knowledge

1. Ability to work as part of a team.

2. Ability to use own initiative.

3. Good organisational skills with an ability to prioritise own workload.

4. Effective communication skills to meet the needs of the post in full.

Desirable Criteria:

1. Experience of working in a booking centre within a health care setting

2. Experience of using a computerised database.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by Wednesday 24th July.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

If this role isn’t suitable but you are looking for a new opportunity, please do not hesitate to contact our experienced consultants. You can visit our website in the first instance or call our office.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer