Legal Administrative Assistant

3 weeks ago

Manchester, United Kingdom Rullion Limited Full time

Legal Administrative Assistant

Location: Manchester City Centre

Salary: £12 per hour (weekly pay)

Contract: Temporary until Jan 2025

Hours of working: 37.5 hours per week, Monday to Friday, 9:00am to 5:00pm

We are seeking a detail-oriented and highly organised Legal Administrative Assistant to support our clients legal team. The ideal candidate will assist in all aspects of legal admin duties. ensuring the efficient operation of the legal department. This role requires excellent communication skills, the ability to handle sensitive information confidentially, and a strong understanding of legal procedures and terminology.

Responsibilities:

Administrative Support

Provide comprehensive administrative support
Manage and maintain legal files, both physical and electronic, ensuring all documents are organised and accessible.
Prepare, edit, and format legal documents
Schedule appointments, meetings, ensuring all parties are informed and prepared.

Document Management

Draft routine legal documents
Handle the filing and organisation of legal documents and ensure compliance with legal requirements.
Assist in the preparation of case files, including gathering and organising necessary documents

Communication

Act as a liaison between the legal department and clients, court personnel, and other external parties.
Answer and direct phone calls, emails, and other correspondence related to legal matters.
Coordinate and manage communication

Research and Information Gathering

Conduct basic legal research using online resources and legal databases.
Gather and compile information from various sources as requested

Billing and Invoicing

Assist with the preparation and tracking of billing statements and invoices.
Coordinate with the finance department to ensure timely processing of payments related to legal matters.

Compliance and Record Keeping

Maintain and update legal department databases, ensuring accurate records of all legal matters.
Ensure compliance with all legal administrative procedures, including document retention and disposal policies.

Miscellaneous

Assist with special projects and perform other related duties as assigned by the legal team.
Keep up to date with changes in laws and regulations relevant to the company's operations.

What we need from you:

High school diploma or equivalent required; an Associate's or bachelor's degree in legal studies, Business Administration, or a related field is preferred.

Experience as a Legal Administrative Assistant or in a similar role within a legal environment.
Experience with legal document management systems and legal research tools is a plus.
Strong understanding of legal terminology and procedures.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
High level of attention to detail and accuracy.
Ability to handle confidential and sensitive information with discretion.
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

Company information:

This contract vacancy is being advertised by Rullion Ltd

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. NCoates

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants

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