Executive Assistant

2 weeks ago

Manchester, United Kingdom Gleeson Recruitment Group Full time

Executive Assistant - Legal

Permanent, Full-Time, Manchester

Up to £35,000

This company is a specialist legal firm, which has expanded across the UK, With around 100 employees across offices in London, Liverpool, Birmingham, and Manchester, our client is seeking a highly organised and proactive Executive Personal Assistant & Administrative Assistant to join our client's Legal, Risk and Compliance function in Manchester. The role will be responsible for providing high-quality PA support to members of the Senior Management Team and administrative support across the Legal, Risk and Compliance function of the business.

Responsibilities Included:
- Full diary management for members of the Senior Management Team
- Act as a central point of contact for the Senior Management Team
- Organise travel arrangements
- Prepare expense reports
- Maintain filing systems
- Organise corporate events, including the annual staff conference, various committee meetings and other important events
- Produce documents, reports, and presentations using MS Office including Word, Excel and PowerPoint
- Collate and maintain relevant data and documentation to support annual and ad hoc regulatory and statutory reporting requirements
- Collate and maintain relevant data and documentation to support annual and ad hoc audit requirements
- Organise and maintain ongoing training records to ensure the firm and all qualified staff meet annual requirements
- Organise and maintain a filing system for commercial contracts and agreements
- Assist with the creation of a compliance resource library for staff to reference, including the production of a quarterly newsletter
- Assist with the roll out and documentation of new and updated policies and procedures
- Produce regular reports and presentations on Compliance metrics
- Assist with ad hoc projects where required

Skills and Attributes:
- Experience in a similar PA / Administrative Assistant role within a regulated environment
- Highly organised with excellent planning skills and the ability to manage multiple deadlines in a fast-paced environment
- Inquisitive yet discreet
- Excellent communication and teamwork skills
- Attention to detail and a commitment to data quality
- Strong problem-solving and troubleshooting skills
- Self-motivated with the ability to work independently
- Continuous improvement mindset with a willingness to embrace change
- Strong IT literacy across all Microsoft Office applications, including Word, Excel and PowerPoint, to product high-quality documents such as reports, presentations and newsletters

Benefits:
- Annual discretionary bonus scheme
- Company contributory pension scheme
- Hybrid working
- Life assurance
- Cash-back health-care scheme
- Enhance family-friendly policies
- Employee Assistance Programme
- Subsidised gym membership
- Cycle to Work scheme
- Staff referral scheme

If you are a highly organised and proactive individual with experience in a similar PA / Legal Secretarial role & looking to take your next career progressional step within a regulated environment, then we would love to hear from you. To apply, please submit your CV today.

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

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