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Executive Assistant to Chief Executive Officer and

4 weeks ago

United Kingdom Synthesis Clinic Full time €35

Executive Assistant (Part-Time, 20-25 hours per week, £35ph) Remote with occasional travel as needed but must be UK-based, no applications outside of the UK will be considered

Dr Nina Fuller-Shavel is seeking a highly experienced Executive Assistant (EA) to provide comprehensive administrative and operational support across multiple work streams. The ideal candidate will have a strong background in high-level EA responsibilities, exceptional organisational skills and attention to detail, and proficiency with key digital tools.

Key Responsibilities

Dr Nina Fuller-Shavel Ltd
Intensive inbox and diary management with professional and some personal tasks, triaging emails
Travel booking and coordination for conferences and events
Proactively curate monthly newsletters for both Dr Nina Fuller-Shavel and the Synthesis Clinic
Website updates in Squarespace for Dr Nina Fuller-Shavel and Synthesis Clinic with prior approval
Support Dr Nina’s conference, event, and podcast appearances
Manage teaching courses updates including:
Managing course curriculum content and in Thinkific
Student onboarding administration
Updating website with new course information and enrolment links
Create and send student certificates using Canva templates
Manage course Facebook communities, including posting reminders and curating Q&A sessions
Create marketing artwork in Canva:
website updates
social media
Conferences
Conference & event administration support for an upcoming SIO Europe conference in Oxford, including:
Website updates (Squarespace)
Maintaining attendee records
Supporting marketing efforts (Canva)
Assisting organisers with administrative tasks

The Hale Estate Berkshire Ltd
Basic bookkeeping and expense reconciliation in FreeAgent, working with the Estate Manager
Coordination of events and other activities at the estate as needed, from branding to community actions and volunteering opportunities

National Centre for Integrative Oncology (NCIO) charity
Scheduling and coordination of NCIO monthly trustee board meetings and other meetings as needed
Executive assistant support for Dr Nina Fuller-Shavel’s activities as the Charity CEO - full spectrum support from meetings and interviews to website and communications management

Oncio CIC/the Oncio app
CMS updates and adding monthly charity sessions for partner organizations
Contributor onboarding and uploading program content to the CMS
Designing social media graphics in Canva
Inbox management
Liaison with the technical development team for app user support and programming of updates and other changes

Synthesis Clinic
Monthly Mailchimp newsletter management
Canva artwork for social media, including team introductions and nutritionist recipes
Regular website updates
Regular and proactive liaison with the senior clinic coordinator to balance the clinical and non-clinical diaries seamlessly
Required Skills & Experience
Proven experience as a high-level EA, managing multiple priorities simultaneously
Proficiency in:
Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
Trello (for task and project management)
Squarespace (website updates)
Thinkific (course management)
Canva (graphic design)
Flodesk & Mailchimp (email marketing)
FreeAgent (basic bookkeeping and expense reconciliation)
CMS systems (content updates)
Very strong attention to detail and ability to work independently
Excellent communication and time-management skills
Experience with event coordination and conference administration, fundraising and/or PR is a plus

Role Details
Part-time: 20-25 hours per week currently spread throughout the week; possibility of increased hours/employment to be discussed after 3-6 months by mutual agreement
Fully remote, with potential travel for events/conferences, although hybrid is an option if you live locally to Berkshire and enjoy team engagement
Must have capacity and a diverse range of skills to work across multiple projects and teams
Efficiency and a very high level of attention to detail are essential.

If you are a proactive, tech-savvy, detail-oriented and highly organised EA looking for a dynamic role supporting multiple projects, we’d love to hear from you

Please note that due to Dr Nina’s busy schedule interviews will need to be held on Monday or Tuesday evenings between 7pm and 8.30pm or Thursday 6th March between 2pm and 4pm.