Contract Administrator

2 weeks ago

London, United Kingdom DBR Limited Full time
Job Description

Job purpose

To support the Project Managers within DBR London Ltd. Based at DBR’s central London office at

83 Victoria Street, London SW1H 0HW.

 

Main duties and responsibilities

  • Monitoring and logging incoming and outgoing information/correspondence. Picking up and actioning issues.
  • Adhere to document control procedures keeping accurate records and trackers. Ensure all necessary electronic and paper records, are completed by the team in a timely manner to meet internal and customer deadlines.
  • Filing of correspondence and associated files CAI’s, Instructions, RFI Responses etc.
  • Updating Project Specific Trackers.
  • Update and maintain document management system, logging projects, updating their status and milestones against service deliverables from enquiry through to completion. Take responsibility for the project library, storage areas and inventory of items.
  • Liaise with clients, project teams for administration requirements.
  • Deliver exceptional service standards to meet client expectations and ensure all operational difficulties are resolved by supporting the management team.
  • General office support functions (e.g. general enquiries including phone enquiries, mailing, emailing, photocopying, collating, formatting documents, filing, archiving and typing, population of databases, ordering stationary).
  • Recording Project and Sub-Contractor Pre-Start Meetings.
  • Collection of sustainability information for submission on a monthly basis
  • New Contract Site Set Up electronically within SharePoint System and Health & Safety onsite documentation. Liaising with Project Manager supporting with Administration.
  • Raise Purchase orders supporting Project Managers with administration.
  • Drafting Instruction to Sub-Contractors.
  • Raising Project specific RFI’s
  • Aiding with the collection and filing of O&M information.
  • Project start up and shut down support Project Manager with administration. Updating relevant departments completing site shutdown checklist.

 

 

Knowledge and experience

  • A minimum 1 year experience in Administrative support in Construction industry.
  • Previous knowledge of how construction/refurbishment/conservation projects are delivered is essential.
  • Excellent organisational and time management skills. Knowledge of working within and supporting a fast-moving team to ensure that the team objectives are delivered to time, budget and agreed quality standards. Ability to prioritise and work to tight deadlines.
  • Demonstrable experience of building and maintaining effective relationships at a variety of levels, including responding to needs diplomatically and managing expectations.
  • Strong IT skills and experience with a wide range of office and project management IT (Microsoft suite including SharePoint, Aconex etc.)
  • Have a working knowledge of electronic document management systems and ability to learn new systems.
  • Flexibility willingness to take on varied duties and tasks and on occasion work outside of standard office hours.
  • Knowledge in heritage is desirable.
  • To be a team player and able to work alone whilst keeping focused on priority issues.
  • No issue with personal security clearance / no criminal record.

 

 

 

About DBR:

DBR is a specialist conservation company dealing with the cleaning and repair of historic fabric and the regeneration of historic buildings.



Our Story involves high-quality workmanship, expertise and a dedicated and sensitive approach to the care of buildings are the foundation of our thriving business. Well known for our exemplary in-house craft trades, we are one of the leading conservation specialists in London and the South East of England, working on some of the UK’s most notable landmarks, including Grade listed buildings, scheduled monuments and World Heritage Sites, as well as parochial churches, country estates and modest memorials. Every project we undertake is treated with passion and enthusiasm that is unrivalled in our industry, leaving a lasting impression on our clients and the buildings we care for.

At DBR we pride ourselves on the skills and dedication of our teams. We are passionate about investing in our staff and therefore provide various training support for progression of careers.

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