Payroll Officer

4 weeks ago

Gillingham Kent, United Kingdom Interpersonnel Uk Full time

My client is currently seeking an experienced Payroll Officer to join the existing office-based team in Gillingham on a Part time / Permanent basis.

The experienced Payroll officer will be working for a large manufacturing company the role will require accurate and timely payroll administration by working in conjunction with the external managed payroll services. To work in accordance with statutory regulations with all payroll matters. Ensuring accurate data entry and checking resulting in accurate pay to all employees and statistical reporting in a timely manner in accordance with the needs of the business.

My client is happy to be flexible with working hours depending on business payroll needs.

Key responsibilities

• Ensure correct pay is received by all employees inclusive of SSP, SMP and SPP

• Ensure full compliance is achieved with regards to HMRC

• To produce reports and journals as required

Main Tasks and duites

• To arrange the payment of staff salaries through the ADP IHCM2 Payroll System. This will involve the collation and input of all relevant information for the monthly payroll (including new starters, leavers, benefits, contract changes, sickness absence payments, maternity and paternity pay, overtime, expenses, unpaid absences, holidays etc).

• To calculate Ex pat pay (where applicable).

• To prepare and produce payroll reports for the Managing Director to approve salaries.

• To prepare, process & commit 2 payrun’s in ADP IHCM2 to ensure payment to all employees in a timely manner.

• To process & upload Production employees time & attendance each week from RealTime to IHCM2.

• To maintain Production monthly fixed hours ready for uploading into IHCM2.

• To prepare, print and distribute payslips internally & externally where necessary.

• Ensure leavers are processed correctly and are issued P45 documents upon departure of the business.

• To check the Statutory Sick Pay (SSP), Statutory Maternity Pay (SMP) and Statutory Paternity Pay schemes (SPP) calculations in IHCM2.

• To prepare and process end of year filing and issue all employees with P60 documentation.

• To prepare and process P11D filing and ensure all employees and HMRC are in receipt of correct documentation and payments.

• To liaise with HMRC as and when necessary.

• To provide written notification to all staff of any changes in pay.

• To provide advice to staff and managers in relation to pay, salary guidelines, taxation and National Insurance.

• To ensure manual and computerised records are accurately maintained and updated regularly in line with data protection.

• To manage the administration of benefits schemes such as the Scottish Widows Pension and Childcare Voucher Schemes.

• To maintain internal database files and tables, develop recurring or ad-hoc reports to meet the requirements and needs of the business.

• To gather data, data entry and compile statistical reports, and maintaining statistical information.

• To analyse data, interpreting the results, and providing a written summary of data analyses.

• To undertake compliance and audit reporting.

• To produce Monthly Management Reports and Accounts Journals as required.

• To process & manage staff 100 club lottery & Christmas Club schemes.

• To work collaboratively and in a supportive manner within the finance team, the HR team and other departments to ensure that the overall aims and objectives are achieved

• Cover HR Assistant role when required due to holidays, absences or increased workload in the short term

• Participate in HR projects or other HR related activities as a secondary aspect of the role

• Participate in occasional reception lunch where required.

Skills Required

• To resolve payroll discrepancies by collecting and analysing information

• To maintain absolute discretion and maturity in handling sensitive/confidential data

• Responsible for fleet management and reporting of all BIK for P11D’s purposes

• Any other tasks defined by the manager within reasonable scope of work which is carried out by the department

Sound knowledge of Microsoft Office and Excel

Experienced in payroll processing from start to finish inclusive of SMP, SMP, SPP, P11D and end of year

Sound knowledge of HMRC legislation

Strong communication skill, both verbal and written

Ability to work to tight deadlines

Experience in payroll software experience of ADP IHCM2 would be an advantage.

Experience in Time & Attendance software desirable, but not essential.

For further information regarding this role please contact Martine at Interpersonnel

Interpersonnel are operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search.We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion. Interpersonnel is an equal opportunities employer. Our all current vacancies are on our website

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