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Field Planning Coordinator

3 months ago

Westhill Aberdeenshire, United Kingdom ROVOP Full time

As the largest independent provider of ROV services, our core focus is the provision of high performing assets and personnel to deliver exceptional subsea operations. Our track record and market reach in subsea robotics services position ROVOP as a partner of choice for major players in multiple sectors. ROVOP’s long-proven ability to deliver complete ROV solutions reduces risk and cost for customers while maximising safety and operational performance.
Our commitment to personnel training & development makes ROVOP the ideal place for talented individuals to come and work, learn, and develop their careers. We support everyone’s continual professional development in line with personal aspirations. And we provide a competitive rewards package and a friendly, open, and performance-orientated team environment.

Having recently been acquired by the Edison Chouest family of companies, we have been provided with a remarkable opportunity for growth and innovation.

Due to continuing international growth ROVOP have an exciting opportunity for a Travel Coordinator to join our team, based in Westhill.

The Travel Coordinator will take ownership of all aspects of the Company’s travel requirements. In conjunction with ROVOP travel supplier, source and book cost effective travel for employees, including flights, accommodations, transportation, and any other necessary arrangements
Ensure that purchase orders are raised and approved for all travel and accommodation bookings
Advise employees on travel policies, visa requirements, and any necessary documentation needed for their travel
Prepare and distribute travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals, and meeting schedules
Ensure all travel arrangements are accurate, complete, and aligned with the traveller's preferences and requirements
Ensure that travellers meet the requirements for travel (with support from ROVOPs immigration advisors and travel supplier) e.g. they have the relevant visa clearance, vaccinations and passport validity
Manage, track and reconciling invoices, to ensure compliance with company policies and budgetary constraints
Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc
Record, maintain and update in coordination with ROVOP's travel supplier; employee travel profiles, including preferences, frequent flyer accounts, passport details, and other relevant information ensuring safety and time effectiveness are taken into account.

You will preferably a Proven background as a Travel Coordinator, Travel Agent, or a similar role in corporate travel management role. Potentially some background in Crewing and exposure to Visas.