Executive Assistant

3 weeks ago


United Kingdom i-Pharm Consulting Full time

We are supporting a global non-profit group who fund and facilitate vaccine development programs worldwide. This role is for an experienced Executive Assistant to join them on a temporary to permanent basis (6 month temp to perm, early October 2024 start date).

You will be providing dedicated support to an incoming Deputy CEO and work alongside a team within the CEO's Office, facilitating efficient communication and driving key strategic initiatives to completion.

This is an agile business and the role will be supporting a newly appointed member of the C-suite organisation, it will require flexible working style and the ability to be in the office (zone 1, Central London) regularly as part of a hybrid working pattern.

Key responsibilities will include:

  1. Priority Management and Task Coordination - Prioritise and monitor action items, Agenda Setting
  2. Briefing and Information Management - Preparation of briefing materials for meetings and presentations/reports. Document review and drafting.
  3. Strategic support and Decision Facilitation - stakeholder management, meeting coordination and facilitation
  4. Operational and Administrative Efficiency - Diary and Travel Management, Office support to the CEO Front Office
  5. Continuous Improvement - Always room for identifying and implementing improvements in processes

Desired background:

  • Experienced with supporting C-suite executives
  • Strong attention to detail, structured and organised
  • Excellent verbal and written communication skills in English
  • High degree of integrity, diplomacy and confidentiality
  • Strong IT proficiency including Sharepoint and Salesforce


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