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Executive Assistant

2 months ago

United Kingdom Chris Donnelly Ltd Full time €45,000

Chris Donnelly, Executive Assistant

Hybrid: Office in London bridge, wfh and on site if necessary

Salary: ~£45,000 (DOE)

Position Summary:

The executive assistant to Chris Donnelly will play a crucial role in providing comprehensive personal and executive support across his businesses and family life. The individual will ensure efficient management of daily operations, projects, and strategic initiatives across both personal and business contexts. This role encompasses personal assistance, executive administration, serving as the primary liaison between the executive and internal/external stakeholders.

The role will grow in its depth and breadth and complexity as the new ventures mature.

Key Responsibilities

Diary and Schedule Management:

  • Manage both personal and business calendars, ensuring appointments, meetings, and personal commitments are effectively organised.
  • Coordinate social engagements, family events, doctors etc and personal appointments.

Personal Support:

  • Handle personal errands including shopping, managing household needs, and organising external services.
  • Support with family activities, travel, and entertainment arrangements.

Business and Personal Travel and Holiday Planning:

  • Organise business events, and client meetings, ensuring seamless execution.
  • Coordinate travel logistics for business trips, including flights, hotels, and itineraries.
  • Organise personal and family vacations, including detailed itinerary planning, travel bookings, accommodation, and logistics.

Household and Financial Management:

  • Oversee household operations, managing domestic staff, contractors, and maintenance as required.
  • Monitor personal expenses, manage bill payments, and handle financial paperwork.

Communication and Correspondence:

  • Act as a gatekeeper, managing all incoming and outgoing communication on behalf of the executive.
  • Draft emails, reports, presentations, and handle internal and external communications as needed.

Meeting Coordination and Support:

  • Prepare agendas, documents, and presentations for meetings.
  • Record meeting minutes, track action items, and ensure timely follow-ups on deliverables.

Recruitment administration

  • Support in the putting together of job roles, sifting through options and presenting the approved candidates.

Project and Task Management:

  • Support the executive in managing various business-related projects, ensuring deadlines are met and tasks are delegated appropriately.

Expense and Budget Management:

  • Monitor and track business expenses, prepare reports, and manage expense claims.

Operational Efficiency and Process Improvement:

  • Identify inefficiencies in operations, implement improvements, and streamline processes to enhance overall productivity.
  • Lead change management initiatives to ensure smooth transitions during organisational changes or implementations.

Confidentiality and Discretion:

  • Handle all sensitive and confidential matters with the highest level of discretion and professionalism.