Scheduling Admin Officer

3 weeks ago

Belfast, United Kingdom communityni.org - Jobboard Full time

The scheduling admin officer will work in conjunction with the Administration Manager in planning and scheduling member trips and report to the Transport Manager.35 hours per week between 8.30am - 5.00pm at our office in Springtown Industrial Estate.

  • The scheduling admin officer will manage the daily booking requests from members for the day-to-day delivery of Bridge Transports accessible transport services. The admin officer will be responsible for receiving calls and recording booking information and entering data to our computer system and maintaining logs and other relevant information.
  • The admin officer will update the membership database, and process and reconcile completed weekly driver’s schedules .

Key duties and responsibilities:

1. To co-ordinate and maintain the computerised booking system for the service, including receiving and logging bookings, route scheduling and the preparation of driver daily schedules.

2. To use the in-house radio system, phones and computer system efficiently to communicate regularly with drivers.

3. To provide drivers with required information to carry out their driving duties.

4. To update bus maintenance files and ensure all vehicle check sheets are filed and vehicles are booked for any servicing required with our preferred list of agents.

5. To liaise closely with the administration manager on related dispatch duties.

6. To always provide a caring and supportive service to members.

7. To undertake any relevant training as may be required by Bridge Accessible Transport.

8. To undertake any other duties as may be required from time to time by Bridge Accessible Transport in keeping with the status of the post.

Closing Date

Friday / 10 May 2024
2:00pm

Paula or Stacey 

18 BALLINISKA ROAD
SPRINGTOWN INDUSTRIAL ESTATE
DERRY/LONDONDERRY
BT48 0NA

Proven experience within an administration environment, preferably transport related.

Computer literate with good keyboard skills.

Organisational and multitasking abilities

The ability to work on own initiative and as part of a team.

Active listener with excellent communication skills.

Knowledge and understanding of the needs, including mobility needs, of people with disabilities.

An understanding of and a commitment to equality of opportunity.

An understanding of and a commitment to the Values of Bridge Accessible Transport.

DESIRABLE REQUIREMENTS

NB: - Whilst elements of the essential criteria of the Personnel Specification will be the basis for short-listing, these may become more stringent by the tightening of the criteria.

Salary: The salary entitlement is £20,930

Hours of work - 35 hours, excluding meal breaks, over a 5 day period, between the hours of 8.30am & 5.00pm

Location: The position is based within the Bridge Accessible Transport office 18 Balliniska Road, Springtown Industrial Estate, Derry/Londonderry

Leave Entitlement - Begins at 20 days annual leave plus 10 bank holidays per year. The leave year runs from 1st Jan - 31st December

Probation - This post carries a 4 month probationary period.

18 BALLINISKA ROAD SPRINGTOWN INDUSTRIAL ESTATE DERRY/LONDONDERRY BT48 0NA

#J-18808-Ljbffr

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