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Personal Assistant

2 months ago

Oxford Oxfordshire, United Kingdom Allen Associates Full time

We are seeking an experienced and proactive Personal Assistant to one of the top 5 Academics within Oxford. The role also includes providing administrative support to a dynamic research group.

This is a varied role that requires excellent organisational skills, diary management, and the ability to manage multiple priorities, ensuring the seamless operation of Professors research and leadership responsibilities.

Key Responsibilities :

  • Provide full PA support. including complex diary management, travel arrangements, and communication.
  • Coordinate committee work, prepare agendas, take minutes, and ensure timely implementation of decisions.
  • Assist with research grant preparation and support on professional finances.
  • Liaise with other PA's for seamless collaboration between the Professor's dual roles.
  • Provide administrative support to the Research Group, including HR matters, travel bookings, event coordination, and website management.

Selection Criteria :

  • Significant PA experience at a senior level, including diary management and complex travel arrangements.
  • Strong organisational skills, with the ability to prioritise and manage competing tasks.
  • Excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office and adaptable to changing office technologies.

Desirable :

  • Experience in university or research environments.
  • Familiarity with financial systems (e.g. Oracle Financials) and social media for professional networking.

Working Hours : Flexible working pattern negotiable, hybrid, Oxford, no parking.

If you’re ready for a challenging, highly responsible role in a world-class research environment, apply today