Head of Event Projects

1 week ago

London, United Kingdom ESP Recruitment London (Events) Full time
Job Description

Working for a creative agency just outside London, the Head of Projects is responsible for the successful delivery of all event build projects, built in-house. The candidate will lead and develop the Project Management team, ensuring profitable projects are tendered, won and fulfilled on time, on budget and to an exceptional standard. The Head of Projects has a keen eye for new and potential business, as well as skills in cultivating productive existing client relationships.

Responsibilities

Team Management

  • Closely monitor the allocation of work and assist in maintaining an even workflow throughout the team.
  • Nurture and develop the team, focusing on their individual strengths, and shaping their career development plans.
  • Responsible for the line management, recruitment, training, development, appraisals, 1-2-1’s and support of direct reports.
  • Responsible for the management of sub-contractors

Project Management

  • Being the project owner for large or complex projects - this includes their supply chain, venues and most importantly their clients.
  • Taking briefs from concept and quoting stage through to full project delivery.
  • Monitoring and maintaining a high level of finish and detail.
  • Managing several projects simultaneously.
  • Understand the complete scope of work for all projects. Set and meet key timings including sign off, manufacturing completion and delivery schedules.
  • Track all project costs, budget allocations, and maintain expenditure within set parameters.
  • Lead the Project Managers Meeting
  • Liaise with the Operations team to manage Workshop delivery.
  • Take the lead on all project related client and internal communication and scheduling.
  • Ensure compliance with company H&S and CDM requirements
  • Meet and exceed client expectations to drive repeat business.

Financial and Budget Management

  • Collate a weekly status report for the Senior Management Team
  • Manage project expenditure and 3rd party suppliers.
  • Monitor project profitability and feasibility.
  • Manage and maintain project budgets.
  • Negotiate and procure 3rd party services and develop supplier relationships.

On site

  • Manage the on-site schedule
  • Be the lead liaison between the company and the client/venue
  • Ensure strong production values in finish and safety

Business Development

  • Work with the Commercial Director to develop new business, actively identifying new and potential business opportunities.
  • Develop relationships and pitch for new business, as required
  • Provide a consistently high standard of client liaison.

Skills and Qualifications

  • A highly motivated self-starter, with proven success in delivering events construction projects.
  • Extensive experience in a similar role within the events construction industry.
  • Experience of successfully running a team
  • Flexible and willing to travel to project sites
  • Excellent coordination skills and the ability to multi-task
  • Possess excellent communication, interpersonal and motivational skills
  • Be able to comfortably work within a deadline-driven environment
  • Work to a high level of attention to detail and accuracy

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