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Sales Administrator
4 months ago
Our client is looking for a proactive Sales Administrator to provide administration support to the preparation centre and the direct sales team. The ideal Sales Administrator will be an efficient and flexible team player with a willingness to learn and adapt to new processes and systems.
As the Sales Administrator you will need to ensure all costings, records and data are complete and accurate using the agreed processes and systems.
This role is part time, 3 days per week.
Company Benefits:
- Holidays - 25 Days + UK Bank Holidays rising to 28 within 5 years of service
- 4 x Salary - Life Assurance
- Pension Scheme - with salary sacrifice option available
- Employee Portal - Discount Hub
- Bupa Cash Plan
Key Responsibilities:
- Track and monitor sales packs, ensuring accuracy of data received and entered onto various business systems in a timely manner.
- Validate and analyse costings prepared by the sales team using agreed company standards.
- Obtain costings related to sales deals from appropriate internal colleagues to help in the production of sales packs.
- Raise and resolve queries directly with the sales team, senior management, internal colleagues and where necessary customers.
- Ensure the timely and accurate updating of key business systems and processes.
- Key point of contact for the sales team with regards to new and used equipment, both stock and factory orders.
- Assist in the analysis and production of KPI data relating to sales.
- Raise invoices as required relating to all sales channels, including but not limited to direct sales, indirect sales and rental.
- Raise factory orders and prepare all associated documentation in line with company procedures.
- Ensure invoices are raised in line with companies accounting policies.
- Following monthly stocktake of products, ensure the relevant information is shared via the approved channels.
- Manage the process of capitalisation of costs onto equipment, ensuring correct process / authorisation is followed.
- Raise and process purchase orders in line with sales packs.
- Submit holiday and sickness documents to HR and update the system diary.
Experience and Skills Requirements:
Essential
- An efficient and flexible team player
- Able to learn and adapt to new processes and systems
- Good communication skills
- IT skills (MS Office, specifically excel)
- Excellent time management and attention to detail
Desirable
- Experience of working within a busy sales office environment
- Experience of utilising recognised software packages and ERP systems (Protean, Autoline, SAP etc).
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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