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Finance and Human Resources Administrator

1 month ago

Barnet Greater London, United Kingdom Young Barnet Foundation Full time

We are seeking a methodical and organised individual to join our team as a Finance and HR Administrator. This role is pivotal in ensuring the smooth operation of both our financial and human resources functions. The ideal candidate will be a self-starter, possess good attention to detail, communication skills, and a methodical approach to processes. If you thrive in a dynamic environment and enjoy multitasking, this position offers a unique opportunity to contribute to the success of our organisation.

Summary:

Hours : 7 hours per week – 0.2 PT role

Term : 12-month fixed term contract, with potential extension subject to funding

Base : YBF Office and occasional hybrid working Remuneration £26,000 (pro-rata) Accountable to: Chief Operating Officer Line management Finance and Human Resources Volunteers and/or Casual Staff

Application closing date : 5pm, Friday 17th May 2024 (applications will be assessed on a rolling basis and may close earlier than this if a suitable candidate has been found). Interviews will be held on Thursday 23rd May 2024.

We offer:

  • Flexible working hours.
  • A vibrant and collaborative office space in Barnet with good public transport links and car park, kitchen, local supermarkets and café’s.
  • Professional growth in a supportive and dynamic nonprofit environment, with opportunities for career advancement within the charity sector.
  • A close-knit team atmosphere that fosters personal and professional development, encouraging each member to bring their unique skills and passions to the role.
  • Engagement in innovative projects with tangible impacts, offering a sense of accomplishment and direct contribution to the community.

Duties:
Finance Administration

  • To maintain and update Young Barnet Foundation’s financial systems including using computerised accounting software and maintaining complex Microsoft Excel spreadsheets.
  • To check expenses, resolving issues when required and create and send invoices on a monthly basis.
  • To check creditor and debtor accounts, resolving issues when required.
  • To assist with the administration of annual leave, sick leave, and payroll assistance.
  • To set up monthly bank payment runs as required, reconciling all bank statements and bank card transactions.
  • To assist in the preparation of the monthly financial reports (cashflow, budget, variance etc.).
  • To check facilities bills (including mobiles) are in line with contracts and agreements.
  • To assist with processing grant and project funding claims and to support the Chief Operating Officer with other funding reports as required.
  • To undertake other finance administrative duties as requested by the Chief Operating Officer.

Human Resources Administration

  • Administering recruitment processes, role packs, advertising, interviews, offers and contracts of employment, new starters onboarding, inductions, and leavers.
  • Maintain employee records and ensure data accuracy
  • Running quarterly HR reports (absence, sickness etc.) and auditing accuracy of HR databases and information, collation of completed appraisal documentation and staff training logs.
  • Assisting with training and development initiatives, with the creation of training materials, agendas, and arranging training and development events.
  • Other ad hoc duties as required by the HR department.

General Administration

  • Provide general administrative support for YBF Operations.
  • Undertake ad-hoc projects as tasks as assigned.

If you are a motivated individual who thrives in a dynamic environment and has a passion for human resources, we would love to hear from you. Please submit your CV and cover letter detailing your relevant experience and why you are interested in this position. We consider flexible working requests within this role, please state your preferred hours and working pattern within your cover letter.

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: £26,000.00 per year

Expected hours: 7 per week

Benefits:

  • Casual dress
  • Company pension
  • Free parking

Work Location: In person

Application deadline: 17/05/2024

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