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Band 3 Personal Secretary

2 months ago

Omagh Co Tyrone, United Kingdom Brook Street UK Full time

Personal Secretary - Exciting career opportunity

Location: Omagh

Contract Duration: 3 months

Working Hours: Monday - Friday, 9 AM - 5 PM

Brook Street is seeking a Personal Secretary to join the Adoption Team in Omagh. This is an excellent opportunity for a detail-oriented individual with strong administrative skills to contribute to a vital public service.

Key Responsibilities:

  • Diary Management: Maintain diaries, arrange appointments, travel, and hospitality.
  • Documentation: Take minutes, audio type, and perform shorthand/notetaking; type letters and memorandums.
  • Office Organisation: Develop and maintain an efficient filing system, manage mail distribution, photocopying, and prepare files for meetings.
  • Communication Facilitation: Liaise with staff to manage telephone calls and inquiries effectively.
  • Administrative Support: Assist in producing departmental policies and reports; supervise clerical staff as required.
  • Stock Management: Manage stationary stock levels throughout the department.

Qualifications:

  • Educational Requirements:
    • Five GCSEs (Grades A-C) including English Language and Maths plus one year of secretarial experience.
    • OR NVQ Level 2 in Business Administration plus one year of secretarial experience.

Skills Required:

  • High level of word processing skills.
  • Proficiency in Microsoft Office software and other relevant computer packages.
  • Ability to create PowerPoint presentations as needed.

If you are organised, proactive, and ready to take on a rewarding role in a supportive team environment, we want to hear from you

How to Apply:

To apply for this position or for more information, please submit your up-to-date CV via the apply link or contact Ciara at Brook Street

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

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