Receptionist - Facility coordinator

2 weeks ago


London, United Kingdom Selectus Recruitment Solutions Full time

Receptionist - Facility Coordinator

International financial organisation - Mayfair

£35,000 + benefits

For our client, a prestigious international financial organisation based in Mayfair, we are looking for a receptionist with facility management experience. The team is international and dynamic and is looking for a candidate with a professional and can do attitude. Excellent communication skills a must.

MAIN DUTIES

Reception

  • Handling meeting room schedule, inform building security about guest visiting and picking them from building reception when they arrive
  • Arranging meeting rooms, organising refreshments, breakfast and lunch as and when required
  • Handling telephone calls, in an efficient and helpful manner, taking messages and passing to them on
  • Dealing with incoming and outgoing mail (post and courier)

Facility Management

  • Dealing with contractors (cleaning, maintenance, building security, fruit provider, lunch providers, plant provider, business card provider…)
  • Ensure stationery and kitchen supplies are available.
  • General office duties to ensure the smooth-running
  • Management of maintenance contracts
  • Management of on-site housekeeper and cleaning staff
  • Management of meeting room booking system
  • Visitor booking using building management system
  • Raising and following up on work orders with vendors
  • Involved with company events

5 days/week in office - 8.30am-5.30pm

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