Receptionist - Facility coordinator
2 weeks ago
Receptionist - Facility Coordinator
International financial organisation - Mayfair
£35,000 + benefits
For our client, a prestigious international financial organisation based in Mayfair, we are looking for a receptionist with facility management experience. The team is international and dynamic and is looking for a candidate with a professional and can do attitude. Excellent communication skills a must.
MAIN DUTIES
Reception
- Handling meeting room schedule, inform building security about guest visiting and picking them from building reception when they arrive
- Arranging meeting rooms, organising refreshments, breakfast and lunch as and when required
- Handling telephone calls, in an efficient and helpful manner, taking messages and passing to them on
- Dealing with incoming and outgoing mail (post and courier)
Facility Management
- Dealing with contractors (cleaning, maintenance, building security, fruit provider, lunch providers, plant provider, business card provider…)
- Ensure stationery and kitchen supplies are available.
- General office duties to ensure the smooth-running
- Management of maintenance contracts
- Management of on-site housekeeper and cleaning staff
- Management of meeting room booking system
- Visitor booking using building management system
- Raising and following up on work orders with vendors
- Involved with company events
5 days/week in office - 8.30am-5.30pm
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