Senior HSE Advisor

2 weeks ago

Woking Surrey, United Kingdom The Pirbright Institute Full time €32,000 - €33,500

HSBS Administrator – (24P-054) The Pirbright Institute
Permanent
We study viruses of livestock that are endemic and exotic to the UK, including zoonotic viruses, by using the most advanced tools and technologies to understand host-pathogen interactions in animals and arthropod vectors. Our Institute is made up of a dynamic and vibrant community of staff covering a diverse set of chosen fields, backgrounds, and experience. We all play a crucial role in furthering the Institute’s aspirations, advancing the frontiers of science and knowledge through our excellent scientific research, knowledge sharing and contribution; An exciting opportunity has arisen for a Health, Safety and Biosafety (HSBS) Administrator to join the Institute. The HSBS team sits in the wider Risk & Assurance directorate, that covers health, safety, biosafety, environment and sustainability, quality, security, and business continuity.
This diverse role encompasses a broad range of administrative activities, supporting the Institute in managing its safety (including biosafety) and environmental duties.


Experience of working with Microsoft Office software, especially Microsoft Word and Microsoft Excel.
Experience of working in a health, safety and/or biosafety function.
Experience of managing an asset bank.


Due to the nature of the work, we do, all successful applicants will be required to go through a comprehensive screening process including reference and qualification checks, financial and security clearances.


Organisation of recurrent meetings (including the Health and Safety Consultative Committee and GM Safety Committee amongst others), taking minutes, and distributing papers/resources to participants as necessary.
Monitoring of a queries inbox in Microsoft Outlook, and triaging emails to the correct members of the team.
Coordinating the booking and arrangements for training from external providers.
Other administrative duties relating to HSBS project work.
Responsible for monitoring, maintaining, and coordinating the upload of documents in our document management system/s (Q-Pulse and OSHENS), also ensuring that documents are distributed to the relevant copyholders.
Acting as ‘Curator’ for training modules held on our training management platform (Absorb) making sure that courses are assigned to trainees and periodically reviewed by trainers.
Responsible for maintaining the HSBS Asset bank and arranging for the routine calibration of equipment as required to maintain compliance.
Maintaining the stocks in the HSBS ‘Ergonomic equipment bank’ that includes items that can be provided to staff and students to help them with their musculoskeletal health.
Assist with the collection of data that acts as Key Performance Indicators (KPIs) or Safety Performance Indicators (SPIs) for various monitoring programs.


Full training for this role will be provided, but experience of performing the above tasks or similar will be an advantage. All employees shall actively participate in the Institute-wide quality assurance system in conjunction with the Institute’s Quality Manager. Employees are also expected to safeguard their own health and safety and security by following policies and all e mployees are responsible for the Health and Safety and security of staff under their management.


Generous Group Personal Pension Scheme and life cover (subject to age and earnings).
~25 days annual leave per annum, pro rata, plus 10.Buy and sell annual leave.
~ Option to carry over up to two weeks annual leave.
~ Pirbright gym with subsidised membership.
~ Pirbright Lifestyle Hub (employee discount site).
~ Cycle to work.
~ Childcare allowance.
~ Free onsite parking.
~ Electric car charging facilities.

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